Job title: Administrator
Job type: Permanent
Emp type: Full-time
Salary type: Annual
Job published: 06/05/2025
Job ID: 44340
Contact name: Ridwan Jadhakhan

Job Description

 

Job position: Administrator

Our client, a management company is seeking a motivated and experienced Administrator.

 

Job Overview

The Administrator will assist and report to the Senior Administrator, managing a portfolio of client companies. This role involves overseeing the day-to-day administration and company secretarial work of entities, ensuring compliance with all applicable legal, statutory, and regulatory requirements. The incumbent will play a key role in supporting the administrative team to maintain corporate governance and operational efficiency.

 

Key Responsibilities

  • Portfolio Management: Oversee the administration of multiple client entities, ensuring smooth operations and compliance.
  • Company Secretarial Duties: Prepare and maintain statutory records, including board minutes, resolutions, and shareholder registers.
  • Regulatory Compliance: Ensure adherence to legal and regulatory frameworks, including filing annual returns and liaising with authorities.
  • Client Support: Act as a point of contact for clients, providing guidance on corporate administration matters.
  • Risk & Due Diligence: Conduct KYC (Know Your Customer) and AML (Anti-Money Laundering) checks to meet compliance standards.
  • Document & Contract Management: Draft, review, and maintain corporate agreements and service contracts.
  • Board & Shareholder Coordination: Organize board meetings, prepare agendas, and ensure timely documentation.
  • Process Improvement: Assist in developing best practices for corporate administration to enhance efficiency.

Qualifications & Skills

  • Bachelor's degree in Business Administration, Law, Finance, or a related field.
  • Minimum of 3 years of experience in corporate administration, preferably within a management company.
  • Strong knowledge of corporate governance, regulatory frameworks, and compliance requirements.
  • Strong interpersonal skills to liaise with clients, regulators, and stakeholders professionally.
  • Capacity to handle multiple client entities efficiently while meeting deadlines.
  • Ability to assess situations, identify risks, and provide solutions proactively.
  • Experience in filings with necessary authorities (FSC, CBRD, etc).
  • Proficiency in corporate management software and Microsoft Office applications.
  • Excellent communication and interpersonal skills.
  • Good command of English.
  • Ability to multitask and work under pressure in a fast-paced environment.

Proactive reserves the right: 

  • To call only the shortlisted candidates for interview. 
  • Not to make any appointment following this advertisement nor to assign any reason whatsoever for accepting or rejecting any candidate.