Our client, The Alteo Property Cluster is currently looking for an enthusiastic person with interpersonal skills for the position of Sales Administration Coordinator situated at Alteo’s office, Vivea Business Park, St. Pierre and when required at Anahita, Beau Champ. The candidate will report to the Sales Administration Manager.

Main responsibilities

• Provide administrative support to the Sales Administration Manager and sales team/sales operations in general
• Assist with the follow up and monitoring of the buyer’s due diligence process
• Prepare the agreements such as: reservation contracts, broker & connector agreements and resale mandates, and relevant coordination between the parties
• Follow-up and coordinate with the different actors, the process of buyers’ reservations up to legal completion, and handling of the relevant buyers’ files and monitoring sheets
• Post-closing - follow up/process: claims, residence permits applications, photographic reports, handing- over preparation etc.
• Update the CRM system when required (registration of prospects, recording of new inventories and new sales)
• When/if present at Anahita – welcome visitors, handle prospects’ visits, ensure proper operation of the sales office

Profile

• BAC / HSC + 3 minimum (e.g. Business Studies, Administration & Management, Sales & Marketing, Law) + at least 3 years work experience (compulsorily), preferably in a sales administration position for a high-end property developer
• Proactive, organised and dedicated
• Enthusiastic, self-motivated and quick learner
• Good administrative and computer skills (Excel, Word and Powerpoint)
• Standard driven and detailed oriented, focused on providing consistently high level of services
• Excellent written and verbal skills (English and in French)
• Ability to work independently and as a team
• Ability to work under pressure and to deliver on time
• Knowledge of (i) real estate property transaction agreements, (ii) customer due diligence process and (iii) IRS and Smart City Scheme guidelines would be a definite advantage

• Proactive reserves the right:
• To call only the shortlisted candidates for interview.
• Not to make any appointment following this advertisement nor to assign any reason whatsoever for accepting or rejecting any candidate.

Corporate Administrator 

Main Responsibilities will be to assist the Company Secretary in:

• All areas of corporate secretarial tasks including corporate governance matters
• Ensuring compliance with all legal and regulatory requirements
• Day-to-day administration, drafting of documents and letters, including annual reports
• Ensure records are properly maintained and compliant with local legislations
• Filing, Scanning of Statutory Files and updating of information on internal system within the set deadlines.     
• Carry out day-to-day administration including corporate work, preparing board packs, attending board meeting and drafting of minutes   

 Qualifications & Experience

• Degree holder in Law and Management or related field
• ICSA partly or fully qualified.
• A minimum of 2/4 years’ experience within the corporate secretarial services sector.

 General Skills

• Proactive, highly motivated, excellent organization skills
• Fluent in both oral and written English and French
• Ability to plan and prioritize work and mobilize resources effectively
• Able to work under pressure and adhere to tight deadlines

Our client is recruiting an Administrative Officer.

Job Responsibilities

• Administrative support functions - assist for the day to day operations, secretarial, Human Resources etc
• Compare different quotations from suppliers and prepare purchase orders and perform necessary follow – up with suppliers concerning delivery and billing
• Ensure that suppliers' invoices tally with purchase orders to verify accuracy
• Assist in PR and Communication activities and in organizing events internally
• Make travel arrangements (Visas, Airplane tickets, Hotel booking) for directors and employees of the company
• Be responsible for carrying out the Health & Safety policy of the company
• Make necessary arrangement concerning vehicles – take appointments and do follow up.
• Collect all information needed and do invoicing for the company
• Work closely with other employees in the department
• Supervise administrative services – messengers and maid
• Perform other related duties as required by management and the head of department

 Qualification

• HSC
• Past working experience in administrative role (2-3years)

 Candidate Profile

• Excellent interpersonal and communication skills
• Excellent English and French communications skills, verbal and written involving high-level communications with internal and external contacts
• Excellent ability to prioritise work
• Well conversant with Sicorax inventory software
• Experience in HRDC and MQA field will be an advantage
• Fast learner and ability to meet tight deadlines.

Proactive reserves the right:

To call only the shortlisted candidates for interview.

Not to make any appointment following this advertisement nor to assign any reason whatsoever for accepting or rejecting any candidate.

Our client based in the North is looking for a Payroll/HR Administrator who will assist the C&BM in the day-to-day payroll management of the group.

The duties include but not limited to assist in preparing payroll input, update payroll/HR software, preparing Purchase orders, drafting of payroll/HR letters, extracting bank statements and to deal with difference insurers for employees medical. The person will also be involved in other Human Capital functions to support the HC operations.

Main responsibilities:

Payroll Management

• Collecting and follow up on payroll input.
• Resolve basic payroll queries.
• Liaise with treasury department for fund processing.
• Liaise with finance department for accounting tasks.
• Issue bank statements.
• Prepare Purchase Order.
• Liaise and follow up with suppliers for invoices.
• Liaise and follow up with consultants for invoices.
• Ensure employee data are up to date on the system.
• Reporting of month end PAYE to MRA/MNS.
• Extract of PAYE and payroll payment POP.

Benefits Management

• Ensure all employees are under our insurance coverage.
• Notify the insurance about any new additions and leavers.
• Follow up on invoice and payment.
• Follow on endorsement.
• Attend to employee queries.

Qualifications & Experience

• Bachelor’s degree in HR, Accounting or a related field is required.
• 2 – 3 years of experience in the payroll field

Profile:

• Extroverted personality
• Confidentiality & integrity
• Fluent in English and French
• Good verbal and written communication
• Planning, time management and Organising
• Attention to detail
• Strong decision-making and problem-solving skills.
• have some experience of data handling
• Critical thinking;
• Analytic skills
• Exposure to Labour Law and employment equity regulations

Proactive reserves the right:

To call only the shortlisted candidates for interview.

Not to make any appointment following this advertisement nor to assign any reason whatsoever for accepting or rejecting any candidate.

Our client in the insurance sector is recruiting a Risk Executive

Main responsibilities:

• Managing all aspects of the risk management function, including implementation of processes, tools and systems to identify, assess, measure, manage, monitor and report risks
• Assist in developing strategic action plan for the risk management function
• Producing policies, procedures, processes and other documentation as required
• Working with individuals across all levels (from senior managers to junior team members) across the organization to ensure proper risk management
• Liaising with stakeholders, including actuaries, auditors, board members and regulator, on risk issues
• Preparing reports for submission to committees and board
• Reporting to the regulator
• Conducting risk and compliance assessments
• Assist in developing a risk culture throughout the organization
• Any other cognate duties

PROFILE

• Degree or professional qualification in risk management, finance or a relevant field
• 3 years experience in risk management, preferably in the financial services sector. Knowledge of the regulatory framework would be a definite advantage.
• Knowledge of business continuity management
• Excellent interpersonal skills – proven ability to communicate effectively and work well in team
• Critical thinker – strong analytical skills, concise and probing

Proactive reserves the right:

To call only the shortlisted candidates for interview.

Not to make any appointment following this advertisement nor to assign any reason whatsoever for accepting or rejecting any candidate.

Our client, a service provider is recruiting a Technical Consultant

DUTIES & RESPONSABILITIES:

• Implement the Payroll and HRMS projects at Clients premises
• Provide guidance to Clients on Payroll parameters
• Provide assistance to Clients on Payroll processing
• Provide assistance to Clients on our HR solutions
• Provide support to Users on our solutions

REQUIREMENTS & QUALIFICATIONS:

• Minimum requirement : 2 Years experience in Payroll
• Experience in Sicorax HRMS would be an advantage
• Solid payroll background and very fluent with ERA, RO, PAYE, MNS, pensions
• Ability to work in a fast-paced environment with minimal supervision
• Good Team spirit
• Good time-management skills
• Great interpersonal and communication skills
• Client Focus

Work Location: Work from home/Office/Client’s premises

Proactive Talent Solutions reserves the right:

To call only the shortlisted candidates for interview

Not to make any appointment following this advertisement nor to assign any reason whatsoever for accepting or rejecting any candidate.

Our client in the engineering sector is looking for a Head of After Sales.

Main responsibilities:

• Ensures that planning and organisation are done in an efficient way by closely monitoring the work of Service Advisors, Spare Parts Advisors administrative staff and technical team.
• Ensures that the maintenance operations are as per standards and to manufacturers’ recommendations.
• Provide input for budget/capex estimates for the Maintenance Department.
• Ensures that job cards are opened/closed in a timely manner and regularly. 
• Ensures submission of comprehensive quotations to clients and follow up as and when required.
• Monitors the client requests/complaints and ensures that latter are attended in a timely manner.
• Holds meeting as and when required and communicates on a regular basis about the status of the maintenance department.
• Ensures that sub-contractors comply as per contract agreement as and when required.
• Liaises with external suppliers and report any manufacturer’s defects on equipment.
• Implements action plan to minimize reworks.

Qualification and Experience required:

• A Degree in Mechanical or Electrical or Mechatronics Engineering or in any related fields
• A minimum of 3 years as a Junior Engineer in a similar business environment

Technical Knowledge and Skills Required:

• Good Interpersonal skills 
• Ability to work in team and independently and be self-motivated.
• Good Leadership abilities
• Good written and spoken of both English and French
• Good Computer literacy (Microsoft word, excel and outlook)
• Holder of a valid driving license

Proactive reserves the right:

To call only the shortlisted candidates for interview.
Not to make any appointment following this advertisement nor to assign any reason whatsoever for accepting or rejecting any candidate.

Our client is looking for an Accounts cum Logistics Executive.

Responsibilities:

• Provide data entry, accounts reports, financial reports, management reports
• Prepare shipping documents, invoices, packing list, bill of lading, delivery note
• Liaise with factory, suppliers on order processing & monitoring of goods movement with shipping and air lines
• Coordinate with warehouse, forwarders, carriers on shipping arrangement and on optimal delivery rate and routing

• Take responsibility for the success or failure of material shipping and delivery schedule

• Liaising with auditors, tax matters, 

 Qualification & Experience:

• Minimum Bachelors’ degree in Accounting or ACCA level 2

• Ability to work independently, meticulous and be a team player

• Good interpersonal and communication skills, both written and spoken

• Proficient in MS office applications and preferably with some knowledge of IT

• Experience in handling full set of accounts a must

• 1-3 years of relevant working experiences

. Driving License is a must

Proactive reserves the right:

To call only the shortlisted candidates for interview.
Not to make any appointment following this advertisement nor to assign any reason whatsoever for accepting or rejecting any candidate.

Our client in the financial sector is recruiting a Team Leader – Issuing (Cards Department)

Job Purpose:

Derive analytical insights from datasets to solve key business problems and improve business profitability metrics, coordinate projects and work across functions and external providers to achieve department objectives.

Key Responsibilities:

• Work in collaboration with the Data Analytics team and consultants to optimize and automate dashboards and periodic reports showing key information and deriving business insights
• Use data to identify trends/opportunities and recommend solutions 
• Work hand in hand with the Sales team to monitor and improve card sales and activation
• Develop an understanding of the profitability metrics of the business, conduct regular reviews and implement initiatives to improve profitability.
• Develop an understanding of local and international emerging offerings, technology, processes and trends impacting the business
• Use industry research to assist in building business cases to achieve departmental objectives
• Work in collaboration with Marketing and Communication team on specific campaigns that promote card products
• Supervise specific/related tasks of team members
• Coach and develop team, identify areas of focus and opportunity within their performance.

Candidate profile:

• Degree in Computer Science /Statistics or other related subjects
• At least 3-5 years working experience in a similar technical and/or business environment
• Proven cross functional collaboration
• Understanding of SQL, database structure and data warehousing is advantageous
• Advanced knowledge of Excel (pivot tables, external data sources)
• PowerPoint presentation skills
• Good oral and written communication skills (French and English)
• Sound understanding of Financials

Proactive reserves the right:

To call only the shortlisted candidates for interview.
Not to make any appointment following this advertisement nor to assign any reason whatsoever for accepting or rejecting any candidate.

Our client Espace & Vie/ Sieges et Bureaux, a major actor in the furniture sector is developing its activities and needs additional talents to accompany them in their new projects.

Business Development Manager

You will be responsible for:

Main Responsibilities :

• Assist the Managing Director in daily and long-term plans/ strategies through management, business development, Innovation and product knowledge.
• Ensure that the quality of product/service provided is of the highest level with a view to build a loyal clientele and promote company’s image.
• Develop new client’s database to continuously boost the company’s products sales through networking, events, PR & customer contacts
• Plan and organise a yearly calendar of events, marketing & promotional campaigns
• Ensure weekly sales follow up with feedback & report to management
• Ensuring the Monthly, Quarterly & Yearly Sales budgeted figures are achieved
• Promote the sale of habitat department ( individuals/ villas/ hotels ) & Corporate ( offices ) & assist colleagues in the Procurement & logistics as and when required
• The ongoing management of key as well as new client relationship with regular visits to respective customers
• Ensuring proper understanding of clients’ needs and expectations and proposing alternative business solutions
• The promotion of core business development through identification of sales prospects by visits, emails, telephone calls or any other communication medium available
• Be acquainted with the technical details of the pool of products of the company
• Help to promote other companies in the group – Sieges et Bureaux, Espace et Vie & Vinariis
• Any other duties or tasks assigned by Management

Qualification & Experience:

• A Degree in Management would be an advantage
• At least 10 years in a similar position is necessary
• Analytical, planning, organisational and time management skills are vital
• Proactive people with 7 years of experience in technical field and a minimum of 5 years in people management is necessary

Proactive reserves the right:

To call only the shortlisted candidates for interview.
Not to make any appointment following this advertisement nor to assign any reason whatsoever for accepting or rejecting any candidate.