Our client is recruiting a Warehouse Manager

Mission

To manage and oversee all daily warehouse operations, ensuring accurate inventory control, efficient space utilization, on-time order fulfilment, and safe working conditions.

The role is key to ensure smooth supply chain flow.

 Main responsibilities:

Warehouse Operations

• Oversee receiving, storage and dispatch activities
• Ensure timely and accurate order fulfilment
• Optimize warehouse(s) layout and space utilisation
• Coordinate with logistics for outgoing deliveries
• Keep the warehouse, all finished goods’ storage areas, and surrounding spaces clean and well-organised at all times
• Responsible for the safekeeping of all Warehouse assets

 Inventory Management

• Ensure inventory accuracy through daily, monthly and annual stock takes
• Implement FIFO/FEFO principles for stock rotation
• Investigate and resolve inventory discrepancies

Team Leadership

• Manage, train and supervise the warehouse team
• Ensure clear daily task assignment and monitor performance
• Organize and plan local leaves, permissions, record sick leaves, lateness etc…
• Generate all entries and corrections on Ursula – attendance / lateness / leaves of packing department’s employees
• Promote a culture of safety, accountability and continuous improvement

Health and Safety Compliance

• Enforce all safety protocols (PPE use, forklift safety…)
• Ensure health and safety standards are respected
• Conduct with the assistance of the QSHE Officer toolbox talks and safety briefings
• Report incidents and near misses promptly

Process Improvement and Reporting

• Identify areas for operational improvement and implement best practices
• Monitor KPIs and prepare weekly/monthly reports for Management
• Ensure compliance with company policies and audit requirements

General Assistance

• Performing any other cognate duties assigned by the management

Profile:

• Degree supply chain/logistics or equivalent
• At least 8 years in a similar position

Proactive reserves the right:  

To call only the shortlisted candidates for interview. 

Not to make any appointment following this advertisement nor to assign any reason whatsoever for accepting or rejecting any candidate. 

Our client is looking for a Personal Assistant cum HR Executive.

Job Summary:

We are seeking a highly organized and proactive Personal Assistant cum HR Executive to support senior management while handling key HR administrative functions.

The ideal candidate will be capable of managing multiple tasks efficiently, maintaining confidentiality, and serving as a reliable point of contact for both internal and external stakeholders.

Key Responsibilities:

Personal Assistant Duties:

• Provide administrative support to senior executives, including managing calendars, meetings, travel arrangements, and correspondence.
• Prepare reports, presentations, and other documents as required.
• Serve as the first point of contact for internal and external communications.
• Handle confidential information with discretion and professionalism.
• Organize and maintain files, records, and documentation.

HR Executive Duties:

• Assist in recruitment activities, including scheduling interviews and onboarding new hires.
• Maintain and update employee records and HR databases.
• Support payroll processing and attendance tracking.
• Coordinate training, performance appraisals, and employee engagement activities.
• Ensure compliance with HR policies and legal requirements.

Requirements:

• Bachelor’s degree in Business Administration, or a related field; Diploma level is accepted.
• Proven experience as a Personal Assistant, HR Executive, or similar role.
• Strong organizational and time-management skills.
• Excellent written and verbal communication.
• Proficient in MS Office and HR software/tools.
• Discreet, trustworthy, and capable of handling sensitive information.

Proactive reserves the right:  

• To call only the shortlisted candidates for interview. 
• Not to make any appointment following this advertisement nor to assign any reason whatsoever for accepting or rejecting any candidate.

Our client in the construction industry is looking for an HR Executive.

Key Duties and Responsibilities

1. Recruitment & Onboarding

• Coordinate end-to-end recruitment for both local and foreign employees, including job postings, shortlisting, interviewing, and selection.
• Liaise with labor contractors and staffing agencies for bulk hiring needs.
• Verify documentation such as identity proof, educational certificates, and background checks.
• Conduct induction programs, including company policies, safety protocols, and job expectations.

2. Attendance & Payroll Management

• Monitor attendance and timekeeping systems (manual or biometric).
• Ensure accurate and timely payroll processing, including overtime, shift allowances, and deductions.
• Handle wage-related queries and disputes.

3. Labor Law Compliance

• Ensure compliance with Workers' Rights Act and to keep abreast of any amendments.
• Advise Management on important labour relations issues;
• Liaise with government bodies during inspections or audits.
• Renew of licenses (work permits) of foreign employees and ensure contractor compliance.

4. Employee Relations & Engagement

• Act as a liaison between management and workers to resolve grievances.
• Address issues related to discipline, absenteeism, and behavioural concerns and report same to Management.
• Conduct regular site visits to maintain a sound employees / employer relationship.
• Deal with disciplinary cases and ensure that the appropriate actions are taken.
• Deal with termination and redundancy cases.
• Liaise with Trade Unions whenever required.
• Represent the Company before relevant authorities such as the Ministry of Labour, Industrial Court, Commission for Conciliation and Mediation, etc.
• Plan and execute engagement activities (e.g., recognition programs, sports events, cultural events).

5. Health, Safety & Welfare

• Work with the safety team to ensure workers follow health and safety standards.
• Coordinate regular health check-ups and wellness programs.
• Monitor and promote usage of PPE and other safety gear.

6. Training & Development

• Identify skill gaps and coordinate job-specific training programs.
• Ensure employees receive basic training in areas like machinery handling, safety protocols, and quality standards.
• Maintain training records.

7. Documentation & Record Keeping

• Maintain up-to-date employee records both physically and digitally.
• Generate HR reports related to workforce strength, attrition, absenteeism, etc.

8. Handling Exits

• Manage the offboarding process including clearance, final settlement, and exit interviews.
• Provide experience letters and other documentation as required.

Qualifications and Experience

• Degree Human Resource Management
• At least 3 to 5 years’ experience in a similar position
• Exposure to the construction industry is an advantage
• Trustworthy
• Able to work under pressure and tight deadlines

Proactive reserves the right:  

• To call only the shortlisted candidates for interview. 
• Not to make any appointment following this advertisement nor to assign any reason whatsoever for accepting or rejecting any candidate.

Notre client recrute un Ingénieur Electrique.

Description du poste

Assister dans la gestion des équipes de techniciens;

Assister dans la supervision et planification de l'organisation quotidienne du département;

Superviser les contracteurs sur le site;

Commander et aider à la gestion et l’attribution de pièces de rechange, d’outils et de matériaux ;

S'assurer que les travaux sont conformes aux norms OSHA, ISO et ATEX;

Participer à la conception et à l’implémentation des projets;

S’assurer de la gestion du PMP de toutes les machines et équipements;

Profil

Détenteur d’une licence en ingénierie électrique avec 3 ans d'expérience professionnelle minimum;

Avoir de l’expérience en tant que « Registered Engineer » serait un avantage;

Bonne connaissance en gestion de la maintenance preventive;

Bonne compétence en communication interpersonnelles;

La capacité de travailler en équipe est essentielle;

Bonne capacité d’analyses;

Méticuleux et organisé;

Bonne maîtrise de la suite bureautique Microsoft;

Une connaissance du logiciel AutoCAD serait un avantage;

Détenteur d’un permis de conduire;

Disponibilité de voyager à l’étranger.

Proactive reserves the right:  

• To call only the shortlisted candidates for interview. 
• Not to make any appointment following this advertisement nor to assign any reason whatsoever for accepting or rejecting any candidate.

Mechanical, Plumbing & Electrical Manager

Reporting to the Managing Director the Mechanical, Plumbing & Electrical Manager will be responsible to:

Main duties:

1. Oversee and manage all aspects of mechanical, plumbing and electrical set-up, maintenance and

repairs.

2. Manage Equipment History and Inventory File.

3. Oversee and manage the M&E Team.

4. Advise Supply Chain Manager on performance of equipment and suppliers.

5. Oversee and manage commissioning of equipment.

6. Prepare and monitor the M&E budget.

7. Ensure compliance with relevant requirements, regulations, standards and specifications.

8. Oversee the conduct of regular inspections as established by the Company.

9. Closely collaborate with the Site Infrastructure Team as and when required.

10. Conduct and oversee safety training relative to mechanical, plumbing and electrical activities.

11. Maintain and update detailed records of mechanical, plumbing and electrical installations.

12. Perform all other cognate duties as instructed by the Reporting Line and/or other Management

Representatives

Requirements:

• Vocational qualification in relevant field or Degree or MSc in a relevant field.

• Minimum five years’ experience in mechanical, plumbing and electrical set-up, maintenance and

repairs activities.

Project & Infrastructure Manager

Reporting to the Managing Director the Project & Infrastructure Manager will be responsible to:

Main duties:

• Plan, oversee and manage all construction projects of the Company (and the Group).
• Prepare site layout plans for constructions.
• Provide Bill of Quantity to determine project feasibility.
• Advise on purchasing of related construction materials and equipment.
• Liaise and coordinate with suppliers, contractors, engineers, architects, etc to ensure timely delivery of materials and completion of works.
• Conduct site visits as and when required.
• Report to management on work progress regularly.
• Oversee and manage all aspects of site infrastructure constructions, planning, maintenance and repairs.
• Manage Materials Inventory File.
• Oversee and manage the Site Infrastructure Team including, but not limited to planning of daily work of Infrastructure/maintenance personnel.
• Advise Supply Chain Manager on performance of suppliers and quality of materials.

• Prepare and monitor the SI budget.
• Perform cost analysis after completion of projects and submit reports to Management.
• Ensure compliance with relevant requirements, regulations, standards and specifications.
• Manage and submit the relevant permits as and when required.
• Oversee the conduct of regular inspections as established by the Company.
• Closely collaborate with the Mechanical & Electrical Team as and when required.
• Conduct and oversee safety training relative to construction, maintenance and repairs activities.
• Maintain and update detailed records of infrastructure including but not limited to site plans, building plans, engineers’ plans, etc.
• Perform all other cognate duties as instructed by the Reporting Line and/or other Management Representatives

Requirements:

• Diploma/Degree/MSc in construction/civil engineering, concrete and metal works.
• Minimum of 5 years’ experience in relevant field.
• Technical expertise in construction processes, concrete and metal works and project management.

Our client is recruiting a Finance & Procurement Coordinator

 Job Purpose:

The Finance & Procurement Assistant will be responsible for managing the administrative, financial, and logistical aspects of the IT department's procurement lifecycle. This role acts as a vital liaison with the Procurement and Finance departments, ensuring timely processing of purchases, accurate tracking of licenses and renewals, and proper financial reporting. Additionally, the coordinator maintains the IT department’s budget, tracks spending against forecasts, and supports financial planning.

Key Responsibilities:

Procurement Management:

• Liaise with the Procurement Department to initiate and process all IT-related purchases.
• Ensure timely approval and issuance of Purchase Orders (POs) and track their status through delivery and invoicing.
• Maintain a comprehensive procurement tracker, logging all purchases with relevant metadata (vendor, cost, department, etc.).

License & Contract Administration:

• Maintain a centralized and up-to-date register of all IT licenses, subscriptions, warranties, and contracts.
• Monitor expiry dates and initiate timely renewal or cancellation processes.
• Coordinate with internal stakeholders for renewal decisions and budgeting implications.

Budget Management & Financial Oversight:

• Maintain and update the IT department’s budget, including forecasts and actuals.
• Track all IT expenditures against budget allocations and provide monthly reporting.
• Flag budget variances and assist in reforecasting exercises when needed.
• Ensure correct classification of spend (CAPEX/OPEX) and assist Finance in amortization planning.
• Provide cost breakdowns and support financial analysis for business cases and IT initiatives.

Documentation & Compliance:

• Ensure accurate record-keeping for all procurement and financial transactions (e.g., POs, invoices, contracts).
• Support compliance with internal financial controls and audit readiness.
• Maintain asset and inventory records, and ensure they align with purchase and budget data.

Key Skills & Competencies:

• Strong organisational and administrative skills with excellent attention to detail.
• Basic understanding of procurement and financial processes.
• Proactive and capable of handling multiple priorities simultaneously.
• Effective communication and stakeholder management skills.
• Proficiency in Excel and experience with ERP, budgeting, or procurement systems.

Qualifications & Experience:

• Diploma or Degree in Business Administration, Finance, Procurement, or a related field.
• Minimum 2-3 years of relevant experience in a procurement, finance support, or budget coordination role—preferably within an IT or technical department.
• Familiarity with CAPEX/OPEX classification and license management is an asset.

Proactive reserves the right:  

• To call only the shortlisted candidates for interview. 
• Not to make any appointment following this advertisement nor to assign any reason whatsoever for accepting or rejecting any candidate.

Our client is recruiting a highly skilled and motivated HR Technology & Process Improvement Lead, to join the Group Human Resources team.

This role will be responsible for overseeing all aspects of HR technology, driving process improvements, and leveraging HR data analytics to support strategic decision-making.

The ideal candidate will have a strong background in HR systems, data analysis, and process optimisation.

Main Responsibilities:

• Manage, maintain and leverage the HRIS and ensure it is up-to-date and effectively support HR processes
• Identify and implement process improvements to enhance HR operations and efficiency
• Develop and maintain HR data analytics capabilities, providing insights and reports to support strategic HR initiatives
• Work closely with the HR team and other department(s) to ensure technology solutions align with organisational goals
• Oversee HR technology projects, including implementations and enhancements
• Customise HR apps for the HRIS whenever needed
• Provide training and support to staff on the use of HR technology 
• Ensure data integrity and security within HR systems
• Address technical challenges and ensure smooth operation of HR system
• Stay current with industry trends and best practices in HR technology and analytics

Qualifications:

• Bachelor’s degree in Management or a related field
• IT Degree will be a definite advantage
• Experience with process improvement methodologies, for e.g. Lean Six Sigma
• Proficiency in HRIS platforms
• Proven experience in managing HR technology systems and data analytics
• Excellent project management and organisational abilities
• Strong analytical and problem-solving skills
• Strong communication and interpersonal skills
• Ability to work collaboratively with cross-functional teams

Proactive reserves the right: 

• To call only the shortlisted candidates for interview. 
• Not to make any appointment following this advertisement nor to assign any reason whatsoever for accepting or rejecting any candidate.

Our client, in the financial sector, is looking for a Litigation Officer.

The Litigation Officer is responsible for managing and resolving legal disputes related to insurance claims. This includes defending the company in court, negotiating settlements, and mitigating legal risks in claims processing. The role requires close collaboration with internal stakeholders, external counsel, and regulatory authorities.

Key Responsibilities:

• Handle legal disputes related to insurance claims, ensuring effective representation in court or arbitration.
• Conduct in-depth investigations into disputed claims and prepare legal case summaries.
• Liaise with external legal counsel and claims teams to manage litigation processes.
• Draft and review legal documents, including court submissions, affidavits, and settlement agreements.
• Monitor and report on ongoing legal cases, ensuring timely updates to management.
• Advise the claims department on legal implications of specific claims and strategies for risk mitigation.
• Stay informed on changes to insurance laws and regulations affecting claims and litigation.
• Develop and maintain strong relationships with regulatory bodies, mediators, and legal professionals.

Skills and Qualifications:

• Bachelor’s degree in law (LLB) or experience in insurance law.
• Minimum 2-3 years of experience in litigation or legal practice within the insurance sector.
• Strong knowledge of insurance claims processes, policies, and related laws.
• Excellent research, analytical, and negotiation skills.
• Proficiency in legal case management software.
• Ability to manage multiple cases and work effectively under pressure.

Proactive reserves the right: 

• To call only the shortlisted candidates for interview. 
• Not to make any appointment following this advertisement nor to assign any reason whatsoever for accepting or rejecting any candidate.