We are looking for a proactive, organised, and service-oriented Administrative Assistant  (for a period of 6 months – 1st August  2025 till 31st January 2026) to support the office operations and contribute to a smooth, welcoming and efficient workplace. You will play a key role in providing administrative support to our Country Manager, coordinating daily office tasks, managing vendors and facilities, and ensuring our team and visitors have everything they need to thrive.

Key Responsibilities:

Administrative & Office Management

• Manage daily general administrative tasks and internal communications
• Maintain stock levels and place orders for office stationery, toners, pantry items, and branded giveaways
• Ensure neatness and cleanliness of the reception, counter area, and shared spaces
• Supervise kitchen operations and cleaning services
• Oversee dispatch, courier reception, deliveries, medical claims, and banking tasks

Vendor & Cost Management

• Follow up on invoices and payments
• Support cost-saving initiatives in admin functions
• Manage vendor contract renewals (e.g. cleaning, scenting, archiving, hotel accommodation)

Event & Meeting Support

• Schedule and prepare for internal/external meetings, workshops, and conferences
• Organise travel arrangements, taxis, travel insurance, and travel kits
• Coordinate lunch planning and restaurant bookings for guests

Executive Support

• Provide personal assistant support to the Country Manager
• Handle calendar scheduling, task follow-up, and special requests
• Coordinate sponsorship and branding requests

What We’re Looking For:

• Proven experience in administration, office management, or executive assistance
• Strong organisational and multitasking skills
• Excellent communication and interpersonal abilities
• Ability to work independently and handle confidential matters
• Good knowledge of Microsoft Office Suite and office systems
• A proactive, service-minded attitude with a high level of reliability
• Possess a valid driving licence

Proactive reserves the right:

To call only the shortlisted candidates for interview

Not to make any appointment following this advertisement nor to assign any reason whatsoever for accepting or rejecting any candidate.

Our client is looking for a Technical Manager.

He/She will report to the Head of Supply Chain and Maintenance.

Key Responsibilities:

• Lead the testing, commissioning, troubleshooting, and overhauling of refrigeration systems (cold rooms, HVAC, Hydrovac)
• Oversee the installation and replacement of key mechanical and electrical equipment
• Manage and execute preventive and corrective maintenance for all machinery and infrastructure
• Estimate costs and time for repair and maintenance projects and monitor their execution
• Maintain an optimized stock of essential spare parts, consumables, and refrigerant gases
• Benchmark supplier quotes, negotiate deals, and ensure high-quality service delivery

Job Requirements:

• Degree in Mechanical Engineering, Electro-mechanics, or any relevant technical field
• Minimum 5 years of experience in a technical leadership role, ideally within the FMCG or retail sector or Hotel Sector
• Proven expertise in HVAC and refrigeration systems, as well as general plant maintenance
• Holder of a valid driving license
• Strong leadership and interpersonal skills
• Excellent organizational, communication, and time management capabilities
• Analytical and problem-solving mindset
• Ability to manage multiple projects simultaneously and deliver results under pressure
• Availability to work on weekends, public holidays, and on-call for emergencies

Proactive reserves the right:

To call only the shortlisted candidates for interview

Not to make any appointment following this advertisement nor to assign any reason whatsoever for accepting or rejecting any candidate.

Our client, part of a well-know group in Mauritius is recruiting an Accounts Coordinator - Financial Analyst

Main responsibilities:

• Oversee treasury activities and optimize financial resources to support business operations
• Maintain monthly KPIs across company departments for various stakeholders
• Identify cost-saving opportunities and implementing measures to boost efficiency and productivity
• Lead cost valuation of the company’s stocks (imports and local)
• Perform control exercises on stocks and others, identify deficiencies and recommend corrective measures.
• Review of business processes, procedures and evaluation of internal controls

Qualifications & Experience

• Degree in Accounting or Finance or related fields
• Minimum ACCA Level 2
• Minimum 3 years working experience

Skills:

• Organisational skill
• Strong analytical skill
• Attention to detail
• Ability to work autonomously as well as in a team
• Good communication both oral and written (english & french)
• Proficient in the use of MS Office mainly in excel (intermediate level)
• Knowledge of Accounting Principles
• Integrity and professionalism
• Adaptability
• Valid driving licence

Proactive reserves the right:

To call only the shortlisted candidates for interview

Not to make any appointment following this advertisement nor to assign any reason whatsoever for accepting or rejecting any candidate.

Committed to innovation, sustainability, and excellence, our client, Alteo Property Ltd is seeking a highly skilled and experienced professional to join their team as the Sales Administration Coordinator.

Working closely with the Sales Administration Lead of the Property Cluster, the selected candidate will assist in managing the administrative aspects of the sales function.  

The Main Office will be at Vivea St Pierre (and at Beau Champ as from end 2026 / beginning 2027).

KEY RESPONSIBILITIES

• Preparation of sales reports and sales documentation, both for the ongoing sales effort and for the launch of new developments
• Follow-ups and coordination with the MLRO & Compliance Officer in the process of the clients’ due diligence
• Coordinate with the relevant parties for the preparation of the agreements such as reservation contracts, broker & connector agreements and resale mandates, and assist accordingly
• Follow-up and coordination, with the different actors, the process of buyers’ reservations up to legal completion, and handling of the relevant buyers’ files and monitoring sheets
• Post-closing - follow up/process: call for funds, residence permit applications, photographic reports, handing-over preparation etc.
• Prepare purchase orders for the sales & marketing department
• Provide administrative support to the Sales Admin Lead and the sales team in general

Skills required

1. Proactive, organised and dedicated
2. Good administrative and computer skills (Excel & Word)
3. Standard driven and detailed oriented, focused on providing consistently high level of services
4. Excellent written and verbal skills (English and French)
5. Knowledge of real estate property transaction agreements and the Smart City Scheme guidelines would be a definite advantage

Qualifications / Experience

1. BAC / HSC + 2 (e.g. Business Studies, Administration & Management, Sales & Marketing, Law) + at least 3 years’ work experience, preferably in a sales administration position for a property developer or real estate agency

Proactive Talent Solutions reserves the right:

To call only the shortlisted candidates for interview.

Not to make any appointment following this advertisement nor to assign any reason whatsoever for accepting or rejecting any candidate.

Our client is currently looking for a dynamic person with interpersonal skills for the position of Assistant Factory Executive – Electrical & Instrumentation reporting to the Factory Executive.

Position based in Kenya and on contract basis of 2-3 years, renewable.

MAIN RESPONSIBILITIES

➢ Ensure the management of the Electrical and Instrument section

➢ Ensure proper operation and condition of all electrical equipment

➢ Schedule, co-ordinate and execute the repairs and maintenance of all electrical equipment

➢ Ensure that spare parts are available and optimized

➢ Analyse root cause of breakdowns and take corrective actions

➢ Liaise with technical advisors, contractors, etc. when required

➢ Assist the Factory Executive in preparation and implementation of budget and Capex

➢ Identify and coordinate training needs

➢ Responsible for the health and safety of the E&I section

PROFILE

➢ Minimum - a Diploma in E&I Engineering or related fields from a recognized institution

➢ Minimum - 5 years’ working experience in a similar field

➢ Knowledge of the Sugar Industry is an advantage

➢ Leadership and communication skills

➢ Computer literacy

➢ Fluent in English

Proactive reserves the right:

To call only the shortlisted candidates for interview

Not to make any appointment following this advertisement nor to assign any reason whatsoever for accepting or rejecting any candidate.

Our client is recruiting a Finance and Administrative Assistant

Key Responsibilities:

• Payment Processing: Recording and processing customer payments, including checks, electronic transfers, and other forms of payment. 
• Accounts Receivable Management: Tracking payments, identifying overdue accounts, and managing the collection process for outstanding balances. 
• Reconciliations: Performing bank reconciliations and reconciling customer accounts to ensure accuracy. 
• Preparing and Issuing all local purchase orders: Preparing all local purchase orders, issuing them and following up on their delivery and payment.
• Preparing monthly wages: Preparing monthly wages and commissions report for management validation and uploading on IB.
• Monthly MRA Filings: Preparing and posting monthly MRA filings
• Reporting: Generating reports on accounts receivable, overdue accounts, payment trends and other sales and financial reports as per management request. 
• Record Keeping: Maintaining accurate and organized financial records related to customer transactions.
• Client Communication: Responding to client inquiries regarding invoices, payments, and account balances.
• Invoice Processing and Management: Creating and distributing invoices to customers, ensuring accuracy and timely delivery.
• General Ledger Maintenance: Assisting with the maintenance of the general ledger, ensuring accurate posting of transactions. 

Skills and Qualifications:

• Experience: 2-5 years of experience in a finance or accounting role, with specific experience in accounts receivable management.
• Financial Software Proficiency: Familiarity with accounting software such as Sage, Xero, or QuickBooks – a preference.
• Microsoft Office Suite: Strong proficiency in Microsoft Excel, Word, and other relevant software.
• Communication Skills: Excellent written and verbal communication skills to interact with clients and colleagues.
• Organizational Skills: Strong organizational and time management skills to manage multiple tasks and meet deadlines.
• Attention to Detail: Accuracy and attention to detail are crucial for maintaining accurate financial records.
• Problem-Solving Skills: Ability to identify and resolve discrepancies in financial data.
• Numerical Skills: Strong numerical and analytical skills for financial analysis and reporting.
• Credit Control Experience: Experience in debtor control and recovery is an advantage.
• General Accounting Knowledge: A good understanding of accounting principles and practices.

Proactive reserves the right: 

• To call only the shortlisted candidates for interview.
• Not to make any appointment following this advertisement nor to assign any reason whatsoever for accepting or rejecting any candidate.

Our client a well reputed organization is  looking for a motivated and detail-oriented Administrative Assistant.

Key Responsibilities:

The successful candidate will provide high-quality administrative and operational support to ensure the smooth functioning of the Department. Responsibilities include:

• Administrative Coordination: Manage schedules, organize internal and external meetings, prepare agendas, take minutes, and ensure timely follow-up on decisions and actions.
• Project Support: Assist with the implementation of projects related to human capital development, sustainability, and corporate social responsibility, including coordination with stakeholders, partners, and service providers.
• Communication and Liaison: Act as a point of contact for internal teams and external stakeholders; respond to queries, draft official correspondence, and ensure clear, professional communication.
• Event & Workshop Logistics: Coordinate the logistics for workshops, training sessions, stakeholder consultations, and forums, including venue booking, participant registration, and preparation of materials.
• Data and Documentation Management: Maintain accurate records, databases, and filing systems (both physical and digital); compile data and support the preparation of reports and presentations.
• Financial & Procurement Support: Assist with basic procurement procedures (e.g., requesting quotes, following up on orders) and monitor relevant budget lines for divisional activities.
• Reporting & Monitoring: Support the preparation of progress reports, activity updates, and monitoring tools to ensure timely tracking of initiatives and deliverables.
• Team Collaboration: Work closely with other divisions and contribute to cross-functional projects aligned with the organization’s strategic objectives.

Minimum Qualifications & Requirements:

• A Bachelor’s degree in Management, Business Administration, Public Administration, or a related field.
• At least 2 years of relevant work experience in an administrative or coordination role, preferably within the NGO, private sector, or development sectors.
• Excellent command of written and spoken English and French.
• Proficient in Microsoft Office tools (Word, Excel, PowerPoint, Outlook); experience with digital collaboration tools is a plus.
• Strong organizational and multitasking skills with keen attention to detail.Good interpersonal skills and the ability to engage effectively with a wide range of stakeholders.
• Demonstrated ability to work independently, take initiative, and adapt in a dynamic and fast-paced environment.
• High level of integrity, professionalism, and discretion in handling confidential information.

Company Overview

Our client is a market leader in the production of high-quality self-adhesive labels, paper tickets, security labels, barcode labels, and digitally printed labels. Serving key sectors including food, beverages, chemicals, hospitality, and retail, they are committed to delivering innovative, reliable, and sustainable labelling solutions.

Position Summary

We are seeking a dynamic and results-driven Production Manager to oversee daily operations within our printing and label production facility. The ideal candidate will ensure optimal efficiency, product quality, timely deliveries, and strict adherence to health, safety, and quality standards.

Key Responsibilities

• Plan, coordinate, and supervise the entire production process for label printing and finishing operations.
• Ensure production targets, deadlines, and quality standards are consistently met.
• Manage and optimize resources, including workforce, materials, and equipment.
• Lead, motivate, and develop the production team, fostering a culture of accountability and continuous improvement.
• Implement preventive maintenance programs and ensure all machinery operates efficiently.
• Monitor production costs and strive to improve productivity and reduce waste.
• Uphold strict health, safety, and environmental standards within the production facility.
• Collaborate with the quality control team to ensure products meet customer and regulatory requirements.
• Maintain accurate production reports, KPIs, and documentation.
• Liaise with other departments (Sales, Logistics, Procurement) to ensure seamless operations.
• Drive process improvements, automation opportunities, and innovation within the production line.

Qualifications & Experience

• Minimum 5 years of experience in a production or manufacturing environment, ideally in the printing, packaging, or labelling sector.
• Technical diploma or degree in Engineering, Industrial Production, Printing Technology, or a related field.
• Strong knowledge of production planning, process optimization, and quality management systems.
• Proven leadership and team management skills.
• Familiarity with printing machinery, materials, and label production processes is highly desirable.
• Ability to analyse data, manage KPIs, and make operational decisions.
• Excellent organizational, problem-solving, and communication skills.
• Proficiency in MS Office (EXCEL a must) and production management tools.