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Our client, Alteo Milling Ltd, is looking for an Electrical Maintenance Supervisor.
Reporting to the Assistant Electrical Maintenance Manager, you will have to assist in managing the electrical department of Alteo Energy Ltd (AEL) and Alteo Milling Ltd (AML) and provide support to other Industrial departments, including installation, repairs, and maintenance of equipment.
KEY RESPONSIBILITY AREAS / MAIN DUTIES
S: Specific M: Measurable A: Achievable R: Realistic T: Time Bound
- PLANNING
- PROJECTS
- Assist in the identification and designing of projects to improve performance / profitability / safety
- Assist in the implementation and commissioning of projects
- MAINTENANCE
- Ensure planning and implementation of efficient maintenance programs
- Assist in developing new and efficient maintenance programs
- Ensure that all equipment is maintained properly by adopting best practices
- Collaborate with other departments to ensure proper maintenance and operation
- PROCEDURES AND POLICIES
- Assist in implementing and enforcing company policies, procedures, rules, and regulations
- Assisting superiors in the development of procedures
- Ensure that the values of the company and mission statement are enforced
- Ensure that Safety and Health procedures are duly implemented and respected
- Assist the superiors in departmental budget preparation
- Assist superiors in monthly budget review
- Assist in managing stock level of department and ensure minimum stock level of critical parts and equipment
- Assist in the implementation and application of quality standards
- LABOUR
- Help in managing a team of technicians and ensure that the job is done according to the highest standards
- Help identify and troubleshoot problems
- Help identify training requirements of workers
- Plan monthly On-The-Job trainings and regular Toolbox meetings with technicians
- Oversee the application of work safety
- Perform cognate duty
- Qualification and Skills needed
- Degree in Electrical Engineering
- Experience will be an advantage
- Required to work odd hours and weekends – when necessary
- Knowledge of S&H policies and procedures
Proactive reserves the right:
To call only the shortlisted candidates for interview.
Not to make any appointment following this advertisement nor to assign any reason whatsoever for accepting or rejecting any candidate.
Our client is recruiting a Client Relationship Administrator/Executive for Group Pension Schemes to report to the Manager CRM
Job Description:
Responsible for managing client relationships and ensuring that corporate pension funds are administered effectively.
This role involves supporting corporate clients with the setup, management, and communication of their pension fund offerings to employees, ensuring compliance with regulations, and addressing client inquiries or concerns.
Key Responsibilities:
Client Relationship Management:
- Act as the main point of contact for corporate clients, ensuring high levels of client satisfaction.
- Develop and maintain long-term relationships with corporate clients by understanding their needs and ensuring the efficient administration of their pension fund.
- Provide strategic support to clients, guiding them in optimizing their pension fund options and benefits.
Client Reporting and Communication
- Prepare & deliver presentations to Employers, Board of Trustees & members of schemes
- Prepare regular performance reports and fund summaries for clients, offering insights into fund performance, contributions, and other relevant data.
- Communicate scheme changes, pension legislation updates, and important fund-related information to clients in a clear and timely manner.
- Address client queries and provide updates on the status of their pension fund, ensuring they understand their obligations and options.
Issue Resolution
- Investigate and resolve any issues or discrepancies regarding pension fund management, contributions, or benefits.
- Work with the different internal teams and other service providers/stakeholders to ensure that client issues are addressed promptly and effectively.
Client Education and Support
- Educate clients on the features and benefits of the pension fund, assisting in employee communications and engagement initiatives.
- Provide training or resources to clients about the pension fund structure, reporting systems, and any relevant regulatory changes.
Strategic Input and Value-Add:
- Identify opportunities to enhance clients' pension schemes by suggesting new plan features, investment options.
- Collaborate with clients to ensure their pension fund aligns with their overall corporate goals and employee benefits strategy.
Technology and System Management
- Utilize pension management software or systems to monitor and manage pension fund data accurately.
- Ensure smooth integration of systems and platforms used by the client for pension fund administration and reporting.
Key Skills and Qualifications:
- Education: A degree in business, finance, actuarial, investment or a related field is typically preferred. Relevant qualifications in pensions or financial services (e.g., PMI, CII certifications) are beneficial.
- Experience: Experience in pension fund administration, client relationship management, or financial services, ideally in the corporate pension or employee benefits sector.
Skills:
- Strong communication and interpersonal skills for building and maintaining relationships with clients.
- Strong understanding of pension fund structures (DB, DC, Hybrid), investment options, and regulatory requirements.
- Ability to prepare reports for sponsoring employers and trustees and present same.
- Proficient in Microsoft Office and pension administration software.
- High attention to detail and accuracy in managing data.
Key Attributes:
- Client-focused: Dedicated to providing excellent service and ensuring that clients' needs and expectations are met.
- Analytical: Ability to interpret and analyze pension fund data & performance, identifying opportunities for improvement or optimization.
- Problem Solver: Able to address client concerns and resolve issues in a timely and effective manner.
- Proactive: Anticipates client needs and responds with solutions before problems arise.
- Team-oriented: Works well with internal teams to ensure smooth pension fund administration and client satisfaction.
Proactive reserves the right:
To call only the shortlisted candidates for interview.
Not to make any appointment following this advertisement nor to assign any reason whatsoever for accepting or rejecting any candidate.
Job description: Fund Accounting Manager
Our client, an investment management firm, is looking for a Fund Accounting Manager to predominantly support its fund operations team in managing the company’s Investment Entities across several jurisdictions.
The Fund Accounting Manager role requires the candidate to perform the following tasks and responsibilities:
Operations
- Interface with funds/direct investment management teams on matters such as capital flow/capital call/distribution issues, etc
- Interface with key critical service providers such as banks, auditors, administrators, etc
- Updating internal drawdown and distribution schedules.
- Preparing drawdown and distribution notices for internal entities such as the carried interest partners.
- Compiling invoices and preparing wire instructions for monthly payment runs and facilitating this process with the administrators.
- Collecting supplier invoices, checking for validity and accuracy, facilitating approval by relevant party and loading payments in internet banking.
- Preparing monthly cash activity summaries, including collecting related supporting documentation, including invoices and receipts.
- Posting of customer and supplier invoices, bank transactions and other recurring accruals/amortizations across multiple entities into the accounting software.
- Preparing monthly schedules and reconciliations, including bank reconciliations, accruals and amortization schedules, fixed asset register, etc.
- Reconciling of investment activity on a quarterly basis.
- Preparing NAV estimates in accordance with LP side letter agreements.
- Performing inter-company billings.
- Coordinating setups of investment holding companies and SPVs, as needed.
- Assist the investment team with setting up of investment committee and board meetings relating to investment acquisitions, dispositions, general monitoring, or quarterly updates.
- Collate and prepare necessary information for annual budgets with reference to Fund information required at Manager level as well as information for Fund budgets.
Valuations
- Liaising with investee fund managers as well as internal investment team on quarterly valuations of investment portfolios.
- Updating valuations of assets on the internal accounting system and calculating NAV.
Audits
- Working closely with independent fund administrator(s)/agents to prepare fund financial statements.
- Liaising with independent auditors as relates to the annual audits of the funds under management. This includes audits of HoldCo and SPV structures as well.
Reporting
- In charge of reporting working closely with the investment team and the administrator to ensure accurate and timely reporting to not only limited partners but management, i.e. quarterly and annual reporting.
- Updating the investor portal with reporting docs/materials.
Tax Filings
- Work closely with tax consultants to prepare information required by US LPs for their annual tax filings, e.g., Schedule K-1s, etc.
- o Assist in the preparation of all US tax compliance and filings.
- o Be involved in and assist in all statutory, regulatory, tax filings.
- o Assist in the preparation of all other filings for all other entities.
QUALIFICATIONS, EXPERIENCE & SKILLS
- Bachelor’s degree in accounting, Finance, or related field.
- Minimum 7-10 years of accounting experience, with at least 4 years in a senior role.
- Advanced knowledge of Excel and PowerPoint.
- Strong system knowledge including familiarity with Xero, preferred.
- Excellent analytical, organizational, and problem-solving skills.
- Strong attention to detail and accuracy.
- Ability to work independently and as part of a team.
- Excellent communication and interpersonal skills, capable of effectively interacting with a diverse team.
- Comfortable working in a flat organizational environment.
- Ability to prioritize multiple requests for information, while ensuring integrity, accuracy, completeness, and timeliness of data.
- Some experience within the financial services industry, preferably in investment fund operations, fund accounting.
Proactive reserves the right:
- To call only the shortlisted candidates for interview.
- Not to make any appointment following this advertisement nor to assign any reason whatsoever for accepting or rejecting any candidate.
Our client provides specialised international financial services. Operating in multiple jurisdictions, focus on results, value relationships, and celebrate success. If this sounds like your kind of company, then consider this opportunity to become part of a collaborative team of professionals at a world-leading, independent offshore bank and trust company.
We are looking for a Bookkeeper to join their team. This junior position reports to the Bookkeeping Team Lead.
Your responsibilities will include:
- Posting and reconciling transactions, including bank, assets, securities and non-cash transactions on a multi-currency bookkeeping system
- Maintaining client records to enable timely production of financial statements
- Liaising with administrators regarding bookkeeping discrepancies and queries
- Reviewing minute books, statutory records, trust documents and correspondence files
- Assisting in maintaining the integrity of accounting records for clients
- Ensuring AUM values are input each quarter for all portfolios on Asset Register
- Ensuring KPIs are targets are met each month
- Maintaining a sound technical knowledge of our various computer systems
- Reviewing exception reports on a daily basis and clearing exceptions arising
- Attending to queries efficiently and promptly
- Adopting a high-quality culture to minimise error ensuring quality service levels of and high standards are delivered
Your qualifications and skills include:
- High school certification
- Any relevant qualification and/or work experience in accounting, banking, finance, investments, trust or comparable business would be an advantage.
- Knowledge of computerised accounting systems is a plus
- General knowledge of trust and banking practices
- Good communication and presentation skills
- Proficient in Microsoft Office Suite of applications
Proactive reserves the right:
To call only the shortlisted candidates for interview.
Not to make any appointment following this advertisement nor to assign any reason whatsoever for accepting or rejecting any candidate.
Our client in the banking sector is recruiting a Temporary Monitoring & Surveillance Associate
Job Summary
The Monitoring and Surveillance Associate is responsible to analyze and investigate alerts generated from Group’s name and transaction monitoring applications. The incumbent must ensure that any sanctions, money laundering, terrorist financing or sanction concerns are reviewed thoroughly and escalating the results for further review.
Job Accountabilities
- Review alerts generated by the Group’s Client & payment screening systems for possible matches against international sanctions lists, adverse media and Politically Exposed Persons.
- Ensure that all alert investigations are appropriately rationalised and documented
- Identify higher risk scenarios that require escalation to Jurisdictional Compliance teams for further review
- Conduct research over available Bank systems, the Internet and Commercial Databases consistent with the resolution of screening and investigations.
- Ensure thorough and complete documentation of all information found throughout the alert clearance process obtained from both internal and external sources.
- Liaise with Relationship Managers or other jurisdictional staff to obtain required information and complete alert review.
- Escalation of potential matches identified to the relevant Jurisdictional Compliance teams and initiate trigger reviews when required.
Training and Development
- Develop a full understanding of the Bank’s Group Financial Crime Minimum Standards and the Monitoring and Surveillance Team Procedures as they relate to the responsibilities set out above.
- Once training is completed, ensuring that all the alerts are investigated within the target timeframes.
- Ensure that a Quality Assurance pass rates are met
- Manage and prioritise own workload
Know-How/Competency Requirements
- Minimum 1-2 years of experience in Due Diligence or Compliance area related to KYC, AML and CTF.
- Previous work experience with a bank or financial services company would be an asset.
- Proficiency in Microsoft Office Suite of applications
- Ability to work to deadlines and prioritize tasks in a deadline driven environment
- Strong analytical and problem-solving skills with a focus on providing excellent alert investigation outcome
- Well-organized, and can prioritize multiple tasks and deliver results in a fast-paced environment
Proactive reserves the right:
To call only the shortlisted candidates for interview.
Not to make any appointment following this advertisement nor to assign any reason whatsoever for accepting or rejecting any candidate.
Our client is recruiting an Administrative Assistant to work within the Client team, one of the many diverse, motivated, and fun-loving teams of the company. If you’re an energetic communicator, love working with nice and talented people and are ready to jump into the daily business of our clients, read on!
WHO ARE YOU?
This is what matters most to them. They can teach you their methods, processes and frameworks, but you can teach them to make the work. As an Administrative Assistant, it is your courage, dedication, curiosity and how you connect with others that make the real difference.
- You have around 6 months to 2 years relevant experience in administrative environment
- You are reactive, structured and organized
- Attention to details
- Able to manage multiple tasks and systems
YOUR KEY RESPONSIBILITIES
- You collaborate with the Sound / video department to support various tasks (list not exhaustive):
- Manage client and internal financial platforms for post-production projects
- Create purchase order and update the information in various systems
- Prepare reports
- You provide support to the finance
- Purchase order creation (overhead)
- Intercompany and direct client billing
- Payment request
- Export and provide open quotations and jobs
- You support the digital department
- Collect content from existing websites and prepare content migration
- Update internal files
- Update internal websites and create newsletters
IMPORTANT: must be located in Brussels time zone.
Proactive reserves the right:
- To call only the shortlisted candidates for interview.
- Not to make any appointment following this advertisement nor to assign any reason whatsoever for accepting or rejecting any candidate.
JD – Claims Technician
Our client, a growing company in the reinsurance sector is looking for a Claims Technician. They are seeking a highly organized and detail-oriented professional to support the Claims Team.
Position Overview:
In your new role as “Claims Technician”, you will be tasked with managing claims since notification stage to conclusion to ensure accurate and timely settlement of claims and other tasks related to claims management.
Main duties and responsibilities:
- Process and administer non-life claims
- Communicate with stakeholders to gather necessary information and resolve queries related to claims
- Collaborate and negotiate with reinsurers to facilitate claim settlements in a timely manner
- Maintain accurate and up-to-date records of claims, payments, and correspondence in the claims management system
- Prepare and distribute claim reports, status updates, and other relevant documentation as required
- Maintaining consistent relationship with the insurers, reinsurers and other stake holders of the business
- Assist in the preparation of claims-related reports and analysis for management review
- Conduct business meetings with clients, insurers & reinsurers
- General office duties and ad hoc tasks as required
Requirements and Competencies:
- Holder of a University Degree
- 2- 5 years’ experience in the insurance industry (post qualification)
- Previous experience in claims handling or any other relevant experience within the insurance/reinsurance industry will be an advantage
- Excellent organizational skills and attention to detail
- Effective communication and interpersonal skills
- Proficient in using claims management systems and MS Office Suite
- Ability to multitask and prioritize work in a fast-paced environment
- Strong problem-solving and analytical abilities
- Ability to work independently and collaboratively as part of a team
- Proficiency in English and French (both verbal and written)
If you are interested to join and kick start your career within a dymanic and growing organisation, then, don't wait. Apply Now!
Proactive reserves the right:
- To call only the shortlisted candidates for interview.
- Not to make any appointment following this advertisement nor to assign any reason whatsoever for accepting or rejecting any candidate.
Our client in the Engineering sector is looking for a Sales and Marketing Officer
Objective of role
To assist in driving revenue growth by identifying, developing, and securing new business opportunities while maintaining and strengthening relationships with existing clients. This role includes hands-on implementation of marketing and sales initiatives to increase brand visibility, attract target audiences, and achieve organizational goals. The Sales and Marketing Officer is responsible for executing campaigns, analysing market trends, and providing innovative solutions to meet customer needs and exceed sales targets.
Main tasks and duties
Sales
- Assist in developing and implementing sales strategies to achieve targets.
- Identify and prospect potential clients through research, networking, and cold calling.
- Build and maintain strong, long-lasting customer relationships.
- Prepare and deliver compelling sales presentations and product demonstrations.
- Negotiate and close sales deals while ensuring customer satisfaction.
- Monitor competitors and market trends to adjust strategies accordingly.
Marketing
- Assist in the creation and execution of marketing campaigns to promote the company’s offerings.
- Develop engaging content for social media, email campaigns, and other digital platforms.
- Collaborate with the design and creative team to produce marketing materials.
- Conduct market research to understand customer needs and industry trends.
- Organize and participate in promotional events, trade shows, and conferences.
- Adopt a hands-on approach in monitoring the implementation and execution of marketing programmes
- Handling customer requests and complaints
- Participating in site visits with colleagues when needed
Analysis and Reporting
- Analyse sales and marketing performance metrics and prepare reports for management.
- Provide insights on customer behaviour and market dynamics to support decision-making.
- Recommend strategies for improving customer acquisition and retention.
Administration:
- Assist in the implementation of Policies and procedures
- Handling of incoming and outgoing telephone calls
- Delivering administrative support
- Process HRDC refund for training courses
Specific Competencies
- Customer-focused mindset with excellent negotiation skills.
- Creativity in developing innovative marketing strategies.
- Strong organizational skills and attention to detail.
- Must be detail oriented, team player and technologically savvy
- Computer literate with demonstrated ability in generic computer packages such as Microsoft Office, CRM software.
- Excellent instincts for conversing with technology executives and ability to think on the fly
- Fluency in English and French along with excellent phone skills and etiquette, interpersonal and presentation written and oral communication skills
- Working knowledge of MailChimp, Facebook and LinkedIn
- Passionate about social media (interested in doing it for yourself too!)
- Fast Learner
Experience:
1 to 3 years, preferably with relevant experience in similar industry
Qualifications:
Diploma in Sales, Marketing or equivalent
Our Client in the Real Estate is looking for a Finance Analyst – Tax
Role:
The role includes support to management, accounting, financial management, tax, treasury and regulatory reporting for the Group. The role entails tax compliance, transfer pricing, financial reporting, budgeting, and assist in the production of a full set of Group and subsidiary annual financial statements.
Core Responsibilities:
- Ensure tax compliance, including exercising key quality controls.
- Document, implement operating procedures and maintain effective controls over tax accounting and tax compliance.
- Implement Tax Policy and protocols for the administration of all tax compliance and tax accounting matters.
- Undertake accounting for taxes and reporting disclosures related to taxes.
- Identify tax issues with respect to tax compliance and tax accounting, provide advice and identify solutions which are communicated to relevant stakeholders.
- Establish and maintain excellent collaborative relationships with financial, accounting and reporting teams, as well as Treasury, Law and other departments as required.
- Ensure the accuracy of the tax figures and estimates included within planning and financial reporting.
- Monitor and analyze intercompany transactions to ensure compliance with transfer pricing guidelines and regulations.
- Review intercompany agreements and ensure alignment with transfer pricing policies.
- Review detailed documentation to support the company’s transfer pricing policies and methodologies.
- Oversees, implements and ensures Tax compliance requirements mandated as part of awarded Tax Incentives are met.
- Evaluate and help implementation of the optimal tax structure.
- Engage and grow relations with tax consultants and tax authorities.
- Assist Finance Manager and Head Finance in the preparation of management accounts and annual financial statements for all entities of the Group.
- Respond to queries and liaise with the local Finance teams for same.
- Ensure all tax payments are paid to all tax authorities across the group and all tax refunds are fully applied.
- Process, file and ensure all tax returns are done in a timely and accurate manner across the Group.
- Ensure filing and e-filing of all documents are done in an orderly manner and easily retrievable.
- Attend weekly finance meetings and ensure proper actions initiated and followed up.
- Assist in the automation of reporting through “Datamart”.
- Assist in the preparation of the yearly budgets.
- Respond to queries from internal and external auditors.
- Any other duties assigned as and when required.
Qualification(s):
- Part–Qualified/Qualified as an ACCA/ ACA or similar applicable qualification.
- A minimum of 3 years experience in a similar position.
Knowledge:
- Knowledge of tax compliance.
- Knowledge of accounting for real estate property industry will be advantageous.
- Prior use of Broll accounting system will be advantageous.
Skills:
- Must be detail focused and analytical and efficient.
- Must have the ability to communicate effectively and efficiently at all levels in the
- company and to accurately give an account of information pertaining to the
- performance of outputs.
- Must have the ability to utilize any applicable computer software and the relevant
- functionality applicable to achieve the outcomes required.
- Must have good interpersonal skills.
- Must have the ability to manage time effectively.
- Must have the ability to identify and manage risk.
Proactive Talent Solutions reserves the right:
To call only the shortlisted candidates for interview.
Not to make any appointment following this advertisement nor to assign any reason whatsoever for accepting or rejecting any candidate.