JOB DESCRIPTION – BROKING ASSISTANT

Our client, a growing company in the reinsurance sector is looking for a Broking Assistant. They are seeking a highly organized and detail-oriented professional to support the Brokerage team.

Key Responsibilities:

As a Broking Assistant, you will play a crucial role in supporting our brokerage team and ensuring smooth operations. Your key responsibilities will include:

Broking & Placement Support:

• Document Preparation: Assist brokers in preparing and quality-checking key reinsurance contract documents, including slips, cover notes, and endorsements.
• Documentation Tracking: Proactively monitor the status of pending documentation, liaising effectively with clients and underwriters to ensure timely completion.
• Workflow Management: Manage document workflows efficiently, including uploading finalised documents to designated platforms and maintaining strict version control.
• Record Keeping: Maintain accurate and organised electronic/physical filing systems, ensuring efficient document retrieval and adherence to protocols.
• Renewals Support: Support the preparation of renewal documentation packs and assist in managing submission timelines with cedants and reinsurers.
• System Updates: Maintain and update reinsurance placement tracking systems with real-time status information.
• Reporting: Compile data and assist in preparing summary reports for reinsurer meetings and internal reviews.
• Scheduling: Manage calendars and coordinate the scheduling of internal and external meetings (cedants, reinsurers, colleagues).
• Compliance Adherence: Ensure all prepared and managed documentation strictly adheres to internal compliance standards and relevant regulatory requirements.

Team Collaboration & Operations:

• Broker Support: Provide ad-hoc administrative and operational support to brokers for active reinsurance placements and client servicing activities.
• Cross-Departmental Liaison: Collaborate effectively with other internal departments (e.g., Finance, Compliance, Claims).
• Process Improvement: Actively contribute to identifying and implementing improvements in placement execution and documentation workflows.
• Onboarding Support: Assist with the operational onboarding of new clients and reinsurers into company systems.

Professional Conduct:

• Confidentiality: Uphold the strictest confidentiality regarding all client, placement, and company proprietary information.
• Continuous Learning: Actively develop your understanding of key (re)insurance terminology, market practices, and placement structures to enhance your effectiveness in the role.

Profile of Candidate: 

• Degree Holder in Management, International Business, Communication, Finance, or any related field.
• 1 to 2 years working experience in a similar position
• Excellent organizational skills and attention to detail
• Effective communication and interpersonal skills
• Proficient in using claims management systems and MS Office Suite
• Ability to multitask and prioritize work in a fast-paced environment
• Ability to work independently and collaboratively as part of a team
• Proficiency in English and French (both verbal and written)

Advantages:

• Discretionary bonus (rules apply)
• Participation in company’s medical, pension, group life insurance and personal accident insurance.

 If you are interested to join and kick start your career within a dymanic and growing organisation, then, don't wait. Apply Now!

Proactive reserves the right: 

• To call only the shortlisted candidates for interview. 
• Not to make any appointment following this advertisement nor to assign any reason whatsoever for accepting or rejecting any candidate.