Our client in the construction industry is looking for an Import Administrator.

Duties and Responsibilities

Your duties and responsibilities as Import Administrator shall include, but shall not be restricted to the following:

 1.     Processing of Import Orders

• To ensure import requests are properly filled-in and requirements clearly identified by operations before triggering import processes.
• To ensure justifications are properly filled in before processing import requests.
• To ensure obsolescence and on-hand quantities of inventory items are monitored before processing import requests.
• To timeliness, completeness and accuracy of import transactions.

 2.     Dealing with Suppliers

• To liaise with foreign suppliers for pro-forma invoices, order acknowledgement, order confirmations, commercial invoices and payment confirmations.
• To negotiate terms and conditions with foreign suppliers.
• To develop a working relationship with the representative of foreign suppliers.

 3.     Compliance and Reporting  

• To assist the Accounts department in foreign currencies needs forecasting and payments.
• To ensure all import transactions comply to legal obligations.
• To update and maintain “Import Status report” with relevant transactions details for ease of reference, reporting and orders follow-ups.
• To coordinate with audit teams and local authorities for custom queries.
• To submit regular import transactions reports to the Procurement Manager.
• To submit Purchase Analysis as and when required. 

4.     Control and Monitoring of Database

• To evaluate and process all requests for item creations and amendments in Oracle items Master List.
• To submit monthly Items and Supplier creation / amendments reports to the Procurement Manager.
• To create new foreign suppliers on the system.

 5.     Procurement  

• To assist the Procurement Manager in identifying and implementing cost saving initiatives.
• To assist local Buyer in his daily operations whenever deemed necessary by the Procurement Manager.
• To prepare biding specifications and offer comparison for major purchases.

 Qualifications

• HSC
• Diploma in Purchasing, supply chain or CIPS
• Relevant experience in a similar position

Proactive reserves the right: 

• To call only the shortlisted candidates for interview. 
• Not to make any appointment following this advertisement nor to assign any reason whatsoever for accepting or rejecting any candidate.

Our Client in the Global Business is seeking a Senior Executive-Operations and Quality Management. In this dynamic role, you will play a key part in driving efficiency, enhancing processes, and ensuring compliance with industry standards. If you have a strong background in compliance, process optimization, and customer experience management, we invite you to be part the company journey toward continuous improvement and innovation.

Job purpose

The Senior Executive – Operations & Quality Management shall assist the Senior Manager in the implementation and measurement of Operational Excellence initiatives of the Company and ensure that the targets set for Operational Excellence are achieved. Furthermore, he shall assist in the enhancement of existing processes, checklists and policies pertaining to operational excellence as well as provide his support towards automatization and the use of AI tools. Lastly, he shall drive the file reviews of client entities.

Main responsibilities

• Assist in the design and implementation of processes and checklists in line with the target operating model, the metrics for customer experience and quality of services and quality standards such as ISAE 3402;
• Assist in the training of staff to follow all the defined processes and/or deliver such trainings, upon request;
• Monitor, audit and ensure that processes are being adequately followed and there is continuous improvement;
• Assist in certifications such as ISAE 3402 and ISO 27001, when required;
• Assist in the successful completion of CX Survey and devising the Action Plan following each survey;
• Implement and monitor client interactions and take regular pulse survey of customer experience and quality of services;
• Provide assistance to the Senior Manager in the implementation of a culture of operational excellence;
• Responsible for the Middle Office File Reviews and remediation thereof;
• Assist in the mapping out, planning and managing of projects assigned by the CEO;
• Analyse and maintain operational data and produce dashboards for the Board and/or Audit Committee;
• Help in the development of improved business functionality enabling profit growth and client experience enhancement;
• Understand clients needs and requirements to develop effective quality control processes;
• Conduct frequent performance evaluation by analysing and interpreting data and metrics;
• Ensure compliance with best business practices throughout the organisation;
• Contribute to innovation of the operating environment of the company and of new products and services;
• Prepare ManCo and MBR reports. Assist in preparation of ARC and Board reports.

Experience and Qualifications

• Bachelor in Law, Management and Finance or any other relevant fields;
• Good written and verbal communication skills;
• A broad view in the global business sector;
• Previous working experience in the file review or compliance position;
• Be proficient in analyzing complex structures of AML/CFL;
• Analytic skill is a plus;
• Capacity to diligently follow the implemented process;
• Knowledge of data management and jurisdictions.

If you have the skills, experience, and drive to excel in this role, we would love to hear from you. Apply now and be part of a team committed to operational excellence and quality-driven success.

Proactive reserves the right:

To call only the shortlisted candidates for interview.

Not to make any appointment following this advertisement nor to assign any reason whatsoever for accepting or rejecting any candidate.

Our Client in the Global Business is seeking a Senior Executive – Risk and Compliance

Job purpose

To assist the Senior Manager – Risk and Compliance in ensuring that the Risk and Compliance department completes all assignments in a timely manner.

Main responsibilities

• Ensure that the Risk and Compliance dept. completes all assignments in a timely manner.

• Perform any second line of defense reviews (inclusive of file and transaction monitoring) as mandated by the AML/CFT policies and procedures and follow up on the remediation of non-compliance matters.
• Perform and draft Enhanced Due Diligence reports.

• Ensure that the regulatory watch is done weekly and circulate the Communiques/Notices each week to the Company.
• Perform ongoing screening and resolve alerts daily.
• Ensure independent sample verifications with respect to list of sanctions.
• Conduct employee training with respect to AML/CFT policies and procedures.
• Assist in the risk assessment and monitoring procedures.
• Assist in drafting response to regulatory enquiries and third-party examiners.
• Interact with various departments within the organization to ensure application of the AML/CFT policies and procedures.
• Supervise, monitor, and coach any Risk and Compliance trainee and Executive.
• Attend Internal Meetings and ensure proper minutes are drafted promptly.
• Assist in performing AML/CFT investigations.
• Assist in audits.
• Assist in the completion of the Risk and Compliance report for the Audit and Risk Committee purposes.
• Maintain the PEP register.
• Ensure application of the requirements of the Data Protection Act.
• Special projects as necessary.
• Act as the Deputy Money Laundering Officer on the Special Licensed entities.

Experience and Qualifications:

• At least 6 years in the Risk and Compliance field (Banking or Financial Services Industry).
• Holder of a relevant degree (e.g., Management, Law, International Business, Finance)
• Preferably LLB or LLM; or
• Member of the Association of the Certified Anti-Money Laundering Specialist (ACAMS); or
• Strong understanding of KYC/CDD procedures.
• Good insight into local and international regulatory trends/initiatives.
• Conversant with applicable laws and regulations in the Global Business industry. Ongoing development of technical knowledge.

Proactive reserves the right:

To call only the shortlisted candidates for interview.

Not to make any appointment following this advertisement nor to assign any reason whatsoever for accepting or rejecting any candidate.

Head of Risk and Compliance

Role overview

This senior leadership role is pivotal in designing, leading, and embedding robust risk management strategies across the company, with a strong emphasis on Risk. The role ensures the organization’s compliance with regulatory frameworks while driving a proactive risk culture in alignment with the Insurance (Risk Management) Rules 2016, the Insurance Act, and the Financial Services Act.

Key Responsibilities:

Risk Management Leadership (Primary Focus):

Develop, implement, and maintain a comprehensive Risk Management Framework (RMF). Ensure effective identification, assessment, monitoring, and mitigation of all material risks (credit, operational, investment, liquidity, insurance, and outsourcing).

Risk Appetite & Strategy:

Collaborate with the Board to define and manage the company Insurance’s Risk Appetite Statement (RAS). Ensure that risk management strategies are aligned with the organization’s overall business goals and assess whether new business initiatives are consistent with the risk appetite.

Enterprise Risk Management (ERM):

Oversee the management of an integrated ERM framework, ensuring consistent application across business functions.

Operational Risk Oversight:

Lead initiatives related to operational risk, including business continuity, fraud prevention, IT/data security, and third-party risk management.

Risk Culture & Awareness:

Promote and embed a culture of proactive risk ownership and awareness throughout the organization.

Compliance Oversight:

Ensure adherence to regulatory obligations across all relevant acts and guidelines. Lead regulatory reporting and filling.

Regulatory Reporting:

Ensure compliance with relevant regulations. Provide regular reports to the Board and regulatory bodies, ensuring timely submission of the RMF and updates following significant corporate.

Key Requirements:

Experience: Minimum 5-10 years of experience in Risk and Compliance within the Insurance or Banking, Financial sectors with expertise in managing a wide range of risks including credit, operational, investment, liquidity, and insurance risks.

Leadership Skills: Strong leadership and strategic planning abilities, with a proven track record of defining and implementing Risk Management Strategies (RMS), and Compliance frameworks.

Qualifications:              

Degree in Finance, Risk Management, Actuarial Science, Law, or related field.

Professional qualification (ACCA , CIA, Risk Management or equivalent)

Proactive reserves the right: 

• To call only the shortlisted candidates for interview. 
• Not to make any appointment following this advertisement nor to assign any reason whatsoever for accepting or rejecting any candidate.

Our Client in the hospitality sector is looking for a talented and diligent System Administrator who will be responsible for the IT infrastructure of the company. He/She will ensure that all systems in the company's network run smoothly and securely. The System Administrator will also be a team player, willing to handle all support requests promptly and professionally.

Key Responsibilities

• Install, configure, and maintain the systems hardware and software and any other related infrastructure;
• Be responsible for backup and replication systems;
• Perform monitoring of systems performance on a pre-defined frequency;
• Manage servers, cloud-based services, and portable devices; Investigate, diagnose and IT related issues;
• Create and maintain technical documentations; Recommend new approaches to improve the IT infrastructure;
• Propose enhancement of existing systems, procedures, and policies; and
• Provide IT support to business users at Corporate Office and affiliated offices.

Profile

• Holder of a degree in Information Systems or Information Technology;
• At least 2-5 years of working experience in a similar position;
• MCSE and Azure Certifications will be an advantage;
• Experience with Office 365, Backup and Virtual Machines setups and topologies;
• Analytical and solution-oriented;
• Ability to prioritise a wide range of workload with critical deadlines;
• Ability to work odd hours to resolve emergency issues promptly if required; and
• Holder of a valid driving license.

Proactive Talent Solutions reserves the right:

To call only the shortlisted candidates for interview.

Not to make any appointment following this advertisement nor to assign any reason whatsoever for accepting or rejecting any candidate.

We are recruiting a Training Administrator.  

Main responsibilities:

• Log all training related information on the HRDC platform for registration purpose
• Assist in invoicing with regards to HRDC refund 
• Prepare attendance sheets, certificates of attendance and letter of attestations
• Scan, file and share training related documents with relevant parties
• Update calendar of activities, and availability of all trainers
• Coordinate end-to-end logistics for internal and external training programs (e.g. booking venues, training materials, attendance records).
• Support the L&D team in tracking and evaluating training outcomes and participant feedback.
• Ensure all pre- and post-training documentation complies with HRDC and MQA requirements.
• Maintain a calendar of training sessions and HRDC deadlines to ensure timely submissions and compliance.
• Assist in compiling data for training reports and L&D metrics.

Profile:

• Degree or Diploma would be an advantage
• Experience in an administrative role with prior knowledge to HRDC/MQA functioning.

Candidate profile:

• Problem solver
• Attention to detail
• Outgoing personality
• MS Excel knowledge
• Spoken French - Fluent
• Written English - Proficient
• Autonomous and self-motivated

Proactive Talent Solutions reserves the right:

To call only the shortlisted candidates for interview.

Not to make any appointment following this advertisement nor to assign any reason whatsoever for accepting or rejecting any candidate.