Mechanical, Plumbing & Electrical Manager

Reporting to the Managing Director the Mechanical, Plumbing & Electrical Manager will be responsible to:

Main duties:

1. Oversee and manage all aspects of mechanical, plumbing and electrical set-up, maintenance and

repairs.

2. Manage Equipment History and Inventory File.

3. Oversee and manage the M&E Team.

4. Advise Supply Chain Manager on performance of equipment and suppliers.

5. Oversee and manage commissioning of equipment.

6. Prepare and monitor the M&E budget.

7. Ensure compliance with relevant requirements, regulations, standards and specifications.

8. Oversee the conduct of regular inspections as established by the Company.

9. Closely collaborate with the Site Infrastructure Team as and when required.

10. Conduct and oversee safety training relative to mechanical, plumbing and electrical activities.

11. Maintain and update detailed records of mechanical, plumbing and electrical installations.

12. Perform all other cognate duties as instructed by the Reporting Line and/or other Management

Representatives

Requirements:

• Vocational qualification in relevant field or Degree or MSc in a relevant field.

• Minimum five years’ experience in mechanical, plumbing and electrical set-up, maintenance and

repairs activities.

Project & Infrastructure Manager

Reporting to the Managing Director the Project & Infrastructure Manager will be responsible to:

Main duties:

• Plan, oversee and manage all construction projects of the Company (and the Group).
• Prepare site layout plans for constructions.
• Provide Bill of Quantity to determine project feasibility.
• Advise on purchasing of related construction materials and equipment.
• Liaise and coordinate with suppliers, contractors, engineers, architects, etc to ensure timely delivery of materials and completion of works.
• Conduct site visits as and when required.
• Report to management on work progress regularly.
• Oversee and manage all aspects of site infrastructure constructions, planning, maintenance and repairs.
• Manage Materials Inventory File.
• Oversee and manage the Site Infrastructure Team including, but not limited to planning of daily work of Infrastructure/maintenance personnel.
• Advise Supply Chain Manager on performance of suppliers and quality of materials.

• Prepare and monitor the SI budget.
• Perform cost analysis after completion of projects and submit reports to Management.
• Ensure compliance with relevant requirements, regulations, standards and specifications.
• Manage and submit the relevant permits as and when required.
• Oversee the conduct of regular inspections as established by the Company.
• Closely collaborate with the Mechanical & Electrical Team as and when required.
• Conduct and oversee safety training relative to construction, maintenance and repairs activities.
• Maintain and update detailed records of infrastructure including but not limited to site plans, building plans, engineers’ plans, etc.
• Perform all other cognate duties as instructed by the Reporting Line and/or other Management Representatives

Requirements:

• Diploma/Degree/MSc in construction/civil engineering, concrete and metal works.
• Minimum of 5 years’ experience in relevant field.
• Technical expertise in construction processes, concrete and metal works and project management.

Our client is recruiting a Finance & Procurement Coordinator

 Job Purpose:

The Finance & Procurement Assistant will be responsible for managing the administrative, financial, and logistical aspects of the IT department's procurement lifecycle. This role acts as a vital liaison with the Procurement and Finance departments, ensuring timely processing of purchases, accurate tracking of licenses and renewals, and proper financial reporting. Additionally, the coordinator maintains the IT department’s budget, tracks spending against forecasts, and supports financial planning.

Key Responsibilities:

Procurement Management:

• Liaise with the Procurement Department to initiate and process all IT-related purchases.
• Ensure timely approval and issuance of Purchase Orders (POs) and track their status through delivery and invoicing.
• Maintain a comprehensive procurement tracker, logging all purchases with relevant metadata (vendor, cost, department, etc.).

License & Contract Administration:

• Maintain a centralized and up-to-date register of all IT licenses, subscriptions, warranties, and contracts.
• Monitor expiry dates and initiate timely renewal or cancellation processes.
• Coordinate with internal stakeholders for renewal decisions and budgeting implications.

Budget Management & Financial Oversight:

• Maintain and update the IT department’s budget, including forecasts and actuals.
• Track all IT expenditures against budget allocations and provide monthly reporting.
• Flag budget variances and assist in reforecasting exercises when needed.
• Ensure correct classification of spend (CAPEX/OPEX) and assist Finance in amortization planning.
• Provide cost breakdowns and support financial analysis for business cases and IT initiatives.

Documentation & Compliance:

• Ensure accurate record-keeping for all procurement and financial transactions (e.g., POs, invoices, contracts).
• Support compliance with internal financial controls and audit readiness.
• Maintain asset and inventory records, and ensure they align with purchase and budget data.

Key Skills & Competencies:

• Strong organisational and administrative skills with excellent attention to detail.
• Basic understanding of procurement and financial processes.
• Proactive and capable of handling multiple priorities simultaneously.
• Effective communication and stakeholder management skills.
• Proficiency in Excel and experience with ERP, budgeting, or procurement systems.

Qualifications & Experience:

• Diploma or Degree in Business Administration, Finance, Procurement, or a related field.
• Minimum 2-3 years of relevant experience in a procurement, finance support, or budget coordination role—preferably within an IT or technical department.
• Familiarity with CAPEX/OPEX classification and license management is an asset.

Proactive reserves the right:  

• To call only the shortlisted candidates for interview. 
• Not to make any appointment following this advertisement nor to assign any reason whatsoever for accepting or rejecting any candidate.

Our client is recruiting a highly skilled and motivated HR Technology & Process Improvement Lead, to join the Group Human Resources team.

This role will be responsible for overseeing all aspects of HR technology, driving process improvements, and leveraging HR data analytics to support strategic decision-making.

The ideal candidate will have a strong background in HR systems, data analysis, and process optimisation.

Main Responsibilities:

• Manage, maintain and leverage the HRIS and ensure it is up-to-date and effectively support HR processes
• Identify and implement process improvements to enhance HR operations and efficiency
• Develop and maintain HR data analytics capabilities, providing insights and reports to support strategic HR initiatives
• Work closely with the HR team and other department(s) to ensure technology solutions align with organisational goals
• Oversee HR technology projects, including implementations and enhancements
• Customise HR apps for the HRIS whenever needed
• Provide training and support to staff on the use of HR technology 
• Ensure data integrity and security within HR systems
• Address technical challenges and ensure smooth operation of HR system
• Stay current with industry trends and best practices in HR technology and analytics

Qualifications:

• Bachelor’s degree in Management or a related field
• IT Degree will be a definite advantage
• Experience with process improvement methodologies, for e.g. Lean Six Sigma
• Proficiency in HRIS platforms
• Proven experience in managing HR technology systems and data analytics
• Excellent project management and organisational abilities
• Strong analytical and problem-solving skills
• Strong communication and interpersonal skills
• Ability to work collaboratively with cross-functional teams

Proactive reserves the right: 

• To call only the shortlisted candidates for interview. 
• Not to make any appointment following this advertisement nor to assign any reason whatsoever for accepting or rejecting any candidate.

Our client, in the financial sector, is looking for a Litigation Officer.

The Litigation Officer is responsible for managing and resolving legal disputes related to insurance claims. This includes defending the company in court, negotiating settlements, and mitigating legal risks in claims processing. The role requires close collaboration with internal stakeholders, external counsel, and regulatory authorities.

Key Responsibilities:

• Handle legal disputes related to insurance claims, ensuring effective representation in court or arbitration.
• Conduct in-depth investigations into disputed claims and prepare legal case summaries.
• Liaise with external legal counsel and claims teams to manage litigation processes.
• Draft and review legal documents, including court submissions, affidavits, and settlement agreements.
• Monitor and report on ongoing legal cases, ensuring timely updates to management.
• Advise the claims department on legal implications of specific claims and strategies for risk mitigation.
• Stay informed on changes to insurance laws and regulations affecting claims and litigation.
• Develop and maintain strong relationships with regulatory bodies, mediators, and legal professionals.

Skills and Qualifications:

• Bachelor’s degree in law (LLB) or experience in insurance law.
• Minimum 2-3 years of experience in litigation or legal practice within the insurance sector.
• Strong knowledge of insurance claims processes, policies, and related laws.
• Excellent research, analytical, and negotiation skills.
• Proficiency in legal case management software.
• Ability to manage multiple cases and work effectively under pressure.

Proactive reserves the right: 

• To call only the shortlisted candidates for interview. 
• Not to make any appointment following this advertisement nor to assign any reason whatsoever for accepting or rejecting any candidate.

Our client, an international organization, is looking for a Demand Marketing Specialist.

The company is committed to making work life better by powering the future of work. Their marketing team is growing, and they are building a Demand Center to facilitate the planning and execution of their coordinated marketing strategy to deliver impactful fully integrated marketing campaigns.

In this position, you will have the opportunity to work closely with the integrated campaign managers to support the execution programs that drive the core marketing campaign strategies that generate and accelerate revenue opportunities.

What you’ll get to do

Working within the Marketing team, the Demand Center enables driving consistent, repeatable, and scalable demand marketing that align to their global GTM strategy.

• Support the Demand Center Leaders in their teams’ development and execution of strategic and tactical marketing plans, programs, and campaigns, including communicating program details and results to stakeholders.
• Creation of campaign assets and management of internal campaign resource centres.
• Work closely with stakeholders in sales and marketing to ensure campaigns effectively support sales objectives and are properly executed.
• Monitor campaign metrics, creating tactics to ensure the constant delivery of qualified sales leads for ongoing pipeline creation and program optimization.
• Research and identify future potential marketing opportunities, such as events, sponsorships, and technology.
• All other responsibilities as assigned by reporting manager or sr. marketing leadership.

Skills and experience

• University/College degree in Marketing, or relevant experience 
• 2-4 years in B2B Marketing; ideally field marketing, event marketing, or demand generation
• Experience using Marketing Automation Platforms like Marketo 
• A self-starter that can work independently or as part of a matrixed marketing environment. 
• Demonstrated ability to manage multiple priorities/projects and consistently meet deadlines. 
• Strong analytical skills, and demonstrable experience synthesizing data and making strategic decisions using various inputs.   
• Strong written, verbal, and visual communication skills, with the ability to effectively share ideas and lead discussions with a wide variety of audiences.  

What would really make you stand out 

• Demonstrated aptitude for learning, including: 
  • Understanding of customer/prospect audiences at the level of company, team, and individual contributor. 
  • Marketing principles and strategies.  
• Natural storytelling, including ability to work collaboratively to create and adapt compelling messaging to marketing deliverables that get prospects and customers to think differently about the challenges they face. 

What’s in it for you 

The company is fueled by the diversity of their talented employees. They are an equal opportunity employer and consider and embrace ALL individuals and what makes them unique. They believe their employees should be happy and healthy, with peace of mind and a sense of fulfillment. 

They encourage personal and professional growth and offer excellent time away from work programs, comprehensive wellness initiatives and recognition through competitive pay and benefits. 

Proactive reserves the right: 

• To call only the shortlisted candidates for interview. 
• Not to make any appointment following this advertisement nor to assign any reason whatsoever for accepting or rejecting any candidate.

Our client is recruiting a Credit Control Assistant.

About the role

Reporting to the Credit Controller and will be responsible for chasing/collecting outstanding debt from clients, processing the payments/allocations and reconciliation of accounts.

Responsibilities

• Assist in debt collection - direct clients, agents and brokers
• Process payments received - cheques/internet banking
• Update cheque tracking system
• Monitor/process and upload standing order/direct debit
• Ensure timely input in AS400
• Allocate payment received from Brokers, follow up on overdue premiums and ensure that payments are received and perform quarterly reconciliation.
• Monitor the timely sending out of reminders/‘Mise en Demeure’ and follow up for unsettled accounts
• Attend to customer’s queries - including banks, agents and brokers - in a timely manner and handle any dispute
• Process payments received and ensure that they are lodged promptly
• Follow up on credit restrictions
• Prepare and dispatch Statements of Accounts
• Prepare dossiers for cancellation of policies and Loans and Default client’s cases to be referred to Attorney orCommissioner for protection of Borrowers. Liaise and follow up on cases already referred.
• Contact customers, agents, banks or brokers for outstanding payments. Arrange for appointment to discuss/set up repayment plans. Record arrangements.
• Prepare monthly reports when required
• Regularly carry out the maintenance of files on the computer system

 Candidate’s Profile

• Higher School Certificate (HSC) or equivalent (Mathematics and Accounting at principal level would be an advantage)
• At least 2 years’ working experience in a similar position
• Fully conversant with MS Office Tools (Word, Excel and PowerPoint)
• Outgoing personality, with excellent oral and written communication skills
• Be a good team player
• Good planning and organisation skills
• Be able to work under pressure

Proactive reserves the right: 

• To call only the shortlisted candidates for interview. 
• Not to make any appointment following this advertisement nor to assign any reason whatsoever for accepting or rejecting any candidate.

Our client is recruiting a Credit Control Assistant on a fixed term contract of 6 months. 

Responsibilities

• Accurately input and maintain customer data, payment information, and account records in the company's system.
• Process payments received - cheques/internet banking
• Update cheque tracking system
• Ensure timely input in AS400
• Helping in the allocation of payment received when required.
• Monitor the timely sending out of reminders.
• Attend to customer’s queries - including banks, agents and brokers - in a timely manner.
• Prepare dossiers for cancellation of policies and Loans and Default client’s cases to be referred to Attorney or Commissioner for protection of Borrowers. Liaise and follow up on cases already referred.
• Communicate with customers, agents, brokers and other stakeholders for queries in relation to their debts.
• Helping in the preparation of monthly reports when required
• Regularly carry out the maintenance of files on the computer system
• Perform general administrative duties, such as filing, photocopying, and scanning documents, as needed.

Candidate’s Profile

• Higher School Certificate (HSC) or equivalent (Mathematics and Accounting at principal level would be an advantage)
• Conversant with MS Office Tools (Word, Excel and PowerPoint)
• Outgoing personality, with excellent oral and written communication skills
• Be a good team player
• Good planning and organisation skills
• Be able to work under pressure

Proactive reserves the right: 

• To call only the shortlisted candidates for interview. 
• Not to make any appointment following this advertisement nor to assign any reason whatsoever for accepting or rejecting any candidate.

We are recruiting a Training Administrator.  

Main responsibilities:

• Log all training related information on the HRDC platform for registration purpose
• Assist in invoicing with regards to HRDC refund 
• Prepare attendance sheets, certificates of attendance and letter of attestations
• Scan, file and share training related documents with relevant parties
• Update calendar of activities, and availability of all trainers
• Coordinate end-to-end logistics for internal and external training programs (e.g. booking venues, training materials, attendance records).
• Support the L&D team in tracking and evaluating training outcomes and participant feedback.
• Ensure all pre- and post-training documentation complies with HRDC and MQA requirements.
• Maintain a calendar of training sessions and HRDC deadlines to ensure timely submissions and compliance.
• Assist in compiling data for training reports and L&D metrics.

Profile:

• Degree or Diploma would be an advantage
• Experience in an administrative role with prior knowledge to HRDC/MQA functioning.

Candidate profile:

• Problem solver
• Attention to detail
• Outgoing personality
• MS Excel knowledge
• Spoken French - Fluent
• Written English - Proficient
• Autonomous and self-motivated

Proactive Talent Solutions reserves the right:

To call only the shortlisted candidates for interview.

Not to make any appointment following this advertisement nor to assign any reason whatsoever for accepting or rejecting any candidate.