Our client is recruiting an Administrative Specialist

Job Overview

The Administrative Specialist will participate and oversee the following tasks: payment collection and recovery, upholding accurate records, data processing and bookkeeping. He/ She will also be responsible for the periodic reconciliation of supplier accounts ensure seamless and efficient business operations.

Additionally, he/ she will assist with the timely and accurate processing of invoices from suppliers and payment claims received, ensuring compliance and payment dates are met. The Administrative Specialist will deal with queries, both internal and external, concerning purchase orders, invoices and payments.

Responsibilities

Accounting

• Review customer master data on software on a daily basis (Time Peaker v/s SAGE).
• Issue invoices (Racket members only) to members and clients for services such as membership dues.
• Ensure that all invoices are accurate and sent in a timely manner.
• Set up payment schedules for recurring charges (e.g., membership fees, annual dues) and ensure that these are adhered to.
• Track and follow up on outstanding invoices to ensure timely payment.
• Process payments from various methods (cheques, credit/debit cards, bank transfers, etc.).
• Record and allocate payments accurately in SAGE.
• Allocate receipt in member’s accounts with corresponding invoice.
• Monitor cash flow related to receivables, ensuring that payments are received within agreed-upon terms.
• Communicate with members and clients regarding overdue payments, offering payment plans or assistance as needed.
• Respond to any inquiries related to accounts, billing discrepancies, or payment terms.
• Prepare reports to track overdue accounts and analyze trends in overdue payments daily.
• Report on accounts receivable status to management regularly.
• Reconcile accounts receivable records with general ledger accounts to ensure accuracy.
• Investigate and resolve any discrepancies between payments and invoices.
• Ensure that all transactions comply with policies and company’s accounting standards.

Operational Support

• Work with management to resolve outstanding balances and make recommendations for improving cash flow.
• Maintain proper documentation and records of all accounts receivable transactions for auditing and reporting purposes.
• Work closely with reception, Operations Lead and Racket Sports Manager to track charges for special events, memberships, and other services.
• Collaborate with the Head Office accounting team to ensure that all payments are recorded and reconciled correctly in the financial system.
• Address any disputes related to billing or accounts, liaising with members to resolve issues quickly and professionally.
• Suggest process improvements to streamline billing, collection, and payment processes, enhancing the overall financial health of the club.

Problem Solving

 1. Handling payment and billing issues

• Resolve discrepancies in payments or invoices.
• Investigate missed or delayed payments.
• Address issues with suppliers regarding incorrect billing or payment schedules.

2.Interpersonal Relations Management

• Collaborate with colleagues in a friendly and professional manner.
• Communicate with internal and external stakeholders in a professional manner.

3.Health and Safety

• Ensure compliance with health and safety standards and licensing requirements.

Qualification & Experience:

• Diploma or bachelor’s in Management or any related fields.
• At least 5 years’ experience in performing a similar position

Skills & Competencies:

• Good leadership skills
• Planning & organisation skills
• Methodical
• Financial acumen
• Good communication skills
• Highly creative and innovative
• Business oriented
• Excellent interpersonal skills 

Proactive reserves the right:

To call only the shortlisted candidates for interview.

Not to make any appointment following this advertisement nor to assign any reason whatsoever for accepting or rejecting any candidate

Our client is looking for a Sales Executive – Wealth

Job Summary:

We are seeking a dynamic and results-driven Sales Executive to join our client's team.

The ideal candidate will be responsible for identifying and acquiring new clients, he/she will be a dynamic force behind generating new sales leads and drive revenue growth.

Key Responsibilities:

• Identify and approach potential clients to offer wealth and investment solutions.
• Assess clients’ financial needs and provide personalized recommendations.
• Promote a range of financial products, including investment funds.
• Maintain strong relationships with existing clients and ensure continuous follow-up and portfolio reviews.
• Stay updated on market trends, investment products, and regulatory requirements.
• Achieve sales targets and contribute to the overall business growth.
• Work closely with internal teams to ensure seamless service delivery.

Requirements:

• HSC level
• Proven experience in sales, preferably in wealth management or investment sectors.
• Excellent communication, negotiation, and relationship-building skills.
• Goal-oriented, proactive, and self-motivated with a strong sales mindset.
• Relevant insurance certifications would be an advantage.

Proactive reserves the right: 

• To call only the shortlisted candidates for interview. 

• Not to make any appointment following this advertisement nor to assign any reason whatsoever for accepting or rejecting any candidate.

Our client is looking for a Sales Executive – Life Insurance.

The successful candidate will be responsible for generating new business, building strong client relationships, and providing tailored insurance solutions.

The role requires excellent communication skills, a customer-focused approach, and the ability to meet and exceed sales targets.

Key Responsibilities:

• Identify and develop new business opportunities through networking, cold calling, and referrals.

• Understand clients' insurance needs and recommend suitable products, including life insurance, retirement plans, and savings solutions.

• Provide professional advice on policies, coverage options, and claims processes.
• Maintain and build strong relationships with existing and prospective clients.
• Meet and exceed individual and team sales targets.
• Stay updated with market trends, competitor offerings, and regulatory changes.
• Handle client inquiries, follow up on leads, and ensure excellent customer service.
• Maintain accurate records of sales activities and customer interactions using CRM tools.

Requirements:

• HSC level
• Proven experience in sales, insurance, or financial services (preferably in life or general insurance).
• Strong interpersonal and negotiation skills.
• Excellent communication skills, both verbal and written.
• Self-motivated, results-oriented, and able to work independently.
• Ability to understand and explain insurance products clearly.

Proactive reserves the right: 

• To call only the shortlisted candidates for interview. 

• Not to make any appointment following this advertisement nor to assign any reason whatsoever for accepting or rejecting any candidate.

Our Client in the Hospitality sector is looking for a dynamic and motivated candidate for the position of Internal Controller.

Core Responsibilities:

• The Internal Controller is responsible for overseeing and managing the hotel's internal controls and financial processes.
• Conduct regular audits to assess compliance and detect weaknesses in processes.
• Liaise with the financial reporting team to ensure that monthly management packs are accurate and complete.
• Lead the preparation of annual budgets and forecast.
• Analyze the financial reports, budgets, and forecasts to support operational decision-making.
• Monitor and manage financial risks, ensuring the hotel’s financial stability.
• Provide training and support to finance staff to enhance their professional development and performance.
• Maintain and update the standard operating procedures
• Assist all concerned departments to better monitor their costs and control process
• Any other cognate duties

Core Profile:

• Qualified or partly qualified ACCA or CIA or a Bachelor’s degree in Accounting and Finance.
• Minimum of 3 years of experience in a similar role.
• Strong knowledge of internal controls, and auditing practices.
• Excellent analytical, organizational and problem-solving skills.

Proactive reserves the right:

• To call only the shortlisted candidates for interview.
• Not to make any appointment following this advertisement nor to assign any reason whatsoever for accepting or rejecting any candidate.

Our client reputed company  specializing in the manufacture of accessories for hotels and businesses is recruiting an Accounts Clerk.

Job description:

• Processing and issuing invoices on QuickBook.
• Prepare cheques and bank transfers. 
• Liaise with accounting department.
• Prepare and manage deposits.
• Monthly bank reconciliation.
• Assist admin tasks.

Requirements:

• Well conversant with Excel
• Understanding QuickBook
• 2 – 3 yrs experience in the field

• Fluent in English and French

Proactive Talent Solutions reserves the right:

To call only the shortlisted candidates for interview.

Not to make any appointment following this advertisement nor to assign any reason whatsoever for accepting or rejecting any candidate.

Our client provides specialised international financial services. Operating in multiple jurisdictions, focus on results, value relationships, and celebrate success. If this sounds like your kind of company, then consider this opportunity to become part of a collaborative team of professionals at a world-leading, independent offshore bank and trust company.

We are looking for a Bookkeeper to join their team. This junior position reports to the Bookkeeping Team Lead.

Your responsibilities will include:

• Posting and reconciling transactions, including bank, assets, securities and non-cash transactions on a multi-currency bookkeeping system
• Maintaining client records to enable timely production of financial statements
• Liaising with administrators regarding bookkeeping discrepancies and queries
• Reviewing minute books, statutory records, trust documents and correspondence files
• Assisting in maintaining the integrity of accounting records for clients
• Ensuring AUM values are input each quarter for all portfolios on Asset Register
• Ensuring KPIs are targets are met each month
• Maintaining a sound technical knowledge of our various computer systems
• Reviewing exception reports on a daily basis and clearing exceptions arising
• Attending to queries efficiently and promptly
• Adopting a high-quality culture to minimise error ensuring quality service levels of and high standards are delivered

Your qualifications and skills include:

• High school certification
• Any relevant qualification and/or work experience in accounting, banking, finance, investments, trust or comparable business would be an advantage.
• Knowledge of computerised accounting systems is a plus
• General knowledge of trust and banking practices
• Good communication and presentation skills
• Proficient in Microsoft Office Suite of applications

Proactive reserves the right: 

To call only the shortlisted candidates for interview.

Not to make any appointment following this advertisement nor to assign any reason whatsoever for accepting or rejecting any candidate.

Our client is recruiting an Administrative Assistant to work within the Client team, one of the many diverse, motivated, and fun-loving teams of the company. If you’re an energetic communicator, love working with nice and talented people and are ready to jump into the daily business of our clients, read on!

WHO ARE YOU?

This is what matters most to them. They can teach you their methods, processes and frameworks, but you can teach them to make the work. As an Administrative Assistant, it is your courage, dedication, curiosity and how you connect with others that make the real difference.

• You have around 6 months to 2 years relevant experience in administrative environment
• You are reactive, structured and organized
• Attention to details
• Able to manage multiple tasks and systems

YOUR KEY RESPONSIBILITIES

• You collaborate with the Sound / video department to support various tasks (list not exhaustive):
  • Manage client and internal financial platforms for post-production projects
  • Create purchase order and update the information in various systems
  • Prepare reports
• You provide support to the finance
  • Purchase order creation (overhead)
  • Intercompany and direct client billing
  • Payment request
  • Export and provide open quotations and jobs
• You support the digital department
  • Collect content from existing websites and prepare content migration
  • Update internal files
  • Update internal websites and create newsletters

IMPORTANT: must be located in Brussels time zone.

Proactive reserves the right:

• To call only the shortlisted candidates for interview.
• Not to make any appointment following this advertisement nor to assign any reason whatsoever for accepting or rejecting any candidate.

Our client in the Engineering sector is looking for a Sales and Marketing Officer

Objective of role

To assist in driving revenue growth by identifying, developing, and securing new business opportunities while maintaining and strengthening relationships with existing clients. This role includes hands-on implementation of marketing and sales initiatives to increase brand visibility, attract target audiences, and achieve organizational goals. The Sales and Marketing Officer is responsible for executing campaigns, analysing market trends, and providing innovative solutions to meet customer needs and exceed sales targets.

Main tasks and duties

Sales

• Assist in developing and implementing sales strategies to achieve targets.
• Identify and prospect potential clients through research, networking, and cold calling.
• Build and maintain strong, long-lasting customer relationships.
• Prepare and deliver compelling sales presentations and product demonstrations.
• Negotiate and close sales deals while ensuring customer satisfaction.
• Monitor competitors and market trends to adjust strategies accordingly.

 Marketing

• Assist in the creation and execution of marketing campaigns to promote the company’s offerings.
• Develop engaging content for social media, email campaigns, and other digital platforms.
• Collaborate with the design and creative team to produce marketing materials.
• Conduct market research to understand customer needs and industry trends.
• Organize and participate in promotional events, trade shows, and conferences.
• Adopt a hands-on approach in monitoring the implementation and execution of marketing programmes
• Handling customer requests and complaints
• Participating in site visits with colleagues when needed

Analysis and Reporting

•  Analyse sales and marketing performance metrics and prepare reports for management.
• Provide insights on customer behaviour and market dynamics to support decision-making.
• Recommend strategies for improving customer acquisition and retention.

Administration:

• Assist in the implementation of Policies and procedures
• Handling of incoming and outgoing telephone calls
• Delivering administrative support
• Process HRDC refund for training courses 

Specific Competencies

• Customer-focused mindset with excellent negotiation skills.
• Creativity in developing innovative marketing strategies.
• Strong organizational skills and attention to detail.

• Must be detail oriented, team player and technologically savvy

• Computer literate with demonstrated ability in generic computer packages such as Microsoft Office, CRM software.

• Excellent instincts for conversing with technology executives and ability to think on the fly

• Fluency in English and French along with excellent phone skills and etiquette, interpersonal and presentation written and oral communication skills

• Working knowledge of MailChimp, Facebook and LinkedIn
• Passionate about social media (interested in doing it for yourself too!)
• Fast Learner

Experience:

1 to 3 years, preferably with relevant experience in similar industry

Qualifications:

Diploma in Sales, Marketing or equivalent