Job title: Administrative Assistant
Job type: Permanent
Emp type: Full-time
Functional Expertise: Administration
Salary type: Annual
Location: Plaine Whilems
Job published: 09/07/2024
Job ID: 40983
Contact name: Stéphani Modeste-Rouget

Job Description

Our client is recruiting an Administrative Assistant to work within the Client team, one of the many diverse, motivated, and fun-loving teams of the company. If you’re an energetic communicator, love working with nice and talented people and are ready to jump into the daily business of our clients, read on!


This is what matters most to them. They can teach you their methods, processes and frameworks, but you can teach them to make the work. As an Administrative Assistant, it is your courage, dedication, curiosity and how you connect with others that make the real difference.

  • You have around 6 months to 2 years relevant experience in administrative environment
  • You are reactive, structured and organized
  • Attention to details
  • Able to manage multiple tasks and systems


  • You collaborate with the Sound / video department to support various tasks (list not exhaustive):
    • Manage client and internal financial platforms for post-production projects
    • Create purchase order and update the information in various systems
    • Prepare reports
  • You provide support to the finance
    • Purchase order creation (overhead)
    • Intercompany and direct client billing
    • Payment request
    • Export and provide open quotations and jobs
  • You support the digital department
    • Collect content from existing websites and prepare content migration
    • Update internal files
    • Update internal websites and create newsletters

IMPORTANT: must be located in Brussels time zone.

Proactive reserves the right:

  • To call only the shortlisted candidates for interview.
  • Not to make any appointment following this advertisement nor to assign any reason whatsoever for accepting or rejecting any candidate.


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